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Paul Hastings · 4 hours ago

Client Service Specialist (Legal Secretary)

Chicago, IL

Full-time

Onsite

Senior Level

6+ years exp

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. They are seeking a Client Service Specialist (Legal Secretary) to support their Litigation Department by providing administrative client services and coordinating legal practice tasks and projects.

AdviceConsultingLegal

H1B Sponsor Likely

Responsibilities

Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support

Coordinate legal practice tasks and projects

Coordinate administrative functions and facilitate completion of tasks including such as finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned

Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects

Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects; Maintain client materials in document management system

Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices

Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions

Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements

Work overtime as required; and

Demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required

Qualification

Legal secretarial experienceLitigation experienceMS WordMS ExcelMS PowerPointDocument management applicationsTime keeping knowledgeCommunication skillsOrganizational skillsTeamworkAdaptability

Required

At least 6 years of legal secretarial experience or relevant legal experience

Litigation experience

Preferred

Bachelor's degree

Benefits

Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability

Flexible Spending Accounts and Health Savings Account

Healthcare Concierge and Advocacy

Lifestyle Spending Account

Voluntary 401(k) Plan and Profit Sharing

10 Paid Holidays per year and a generous PTO Program

Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring

Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health, Menopause and Midlife Health and Well-Being Events)

Retirement Plan Consulting

Anniversary Bonus Program

Professional Development Programs

Transportation and Commuter Benefits

International Travel Insurance

Critical Illness, Hospital Indemnity and Accident Insurance

Auto/Home/Pet Insurance

Prepaid Legal Insurance

Employee Discounts

And More!

Company

Paul Hastings

Glassdoor3.5

Paul Hastings is an international law firm that provides legal solutions to many financial institutions and Fortune 500 companies.

Founded in 1951

Los Angeles, California, USA

1001-5000 employees

http://www.paulhastings.com/

H1B Sponsorship

Paul Hastings has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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Trends of Total Sponsorships

2025 (14)

2024 (16)

2023 (11)

2022 (14)

2021 (10)

2020 (13)