Salem Five Bank · 2 months ago
Part-time Records Management Specialist
Salem, MA
Part-time
Onsite
New Grad, Entry Level
$18.72/hr - $24/hr
0+ years expSalem Five Bank is a growing regional financial services organization with a rich history of over 160 years. They are seeking a Part-time Records Management Specialist to provide support in managing the archiving, compliance, and security of records while ensuring adherence to bank policies and procedures.
BankingFinanceFinancial ServicesMortgage
Responsibilities
Control of the archiving of records
Compliance with applicable bank policy and the Record Retention Schedule
Controlled access to and protection of archived records
Secure transport and storage (preservation) of records, and
The orderly and consistent destruction (elimination) of records
Demonstrating compliance with banking laws and regulations as defined in company policies and procedures pertinent to position
Providing for a comprehensive, consistent, and systematic approach to managing the storage/access/retention/destruction of the institution’s records
Maintaining the order, integrity, and security of archived bank records at all storage locations
Managing records, including logging, processing, archiving and retrieving as needed
Maintaining the Record Retention database, including ensuring that all records entering or leaving the archive system are recorded in a timely manner
Picking up and delivering records in a secure manner to archives at Corporate Headquarters and satellite storage locations upon request of the various business units. Ensure proper labeling and logging
Locating and delivering records to staff members as necessary to address business needs (e.g., research, audits, regulatory examinations)
Placing records on a “litigation hold” when instructed to do so by Bank Counsel or Director ERM. Ensuring that the specific inactive physical records involved are retained and not destroyed until further notice by Bank Counsel
Identifying records for destruction in accordance with the bank's written Record Retention Schedule. Obtaining the necessary acknowledgements from Department Heads and/or pre-designated Department Officers. Transporting records and ensuring proper destruction
Performing periodic inventories of records in storage at Salem Five Bank locations
Operation of relevant equipment/machinery (e.g., ramp) and identifying any problems with such equipment
Communicating and elevating non-routine problems and concerns to Department Management
All records received into archives are boxed according to Bank standards
All boxes are accurately labeled in accordance with the Record Retention Schedule
A current and accurate inventory of stored and destroyed records is maintained, including documentation to substantiate records locations
All records received or destroyed by the Department are logged into or out of the records inventory
Boxed records are stored in the proper location
Upon proper request, records are located in archives, logged out in the databases, and provided to the authorized requesting staff member
Records management support tickets are processed in an accurate and timely manner
Records temporarily removed from storage are returned to the proper location, including monitoring and follow-up to ensure records are returned in a timely manner
Documents are destroyed in accordance with the Record Retention Schedule; and
Distributing incoming mail for the ERM Department
Qualification
Required
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Must have basic computer literacy and familiarity with Microsoft Word and Access (or other database) software
Valid Driver's License and acceptable driving record
Ability to work in the Salem, MA offices
Ability to work a weekly maximum of 12-15 hours, Tuesday through Friday
Regular attendance is essential to this position
Embrace new and emerging technologies to support operations through flexibility, the ability to learn, and adaptability to change
Be proficient with and comfortable using the internet to search and locate information
Be proficient with and comfortable using digital technologies (e.g., mobile smart phones)
Benefits
Health Insurance
Dental
Vision
Flexible Spending Account
Health Savings Account
401k Matching
Employee Referral Program
Summer Family Outing
Annual Holiday Reception and more
Company
Salem Five Bank
Salem Five is a financial services company with deep roots in Massachusetts - proudly serving individuals, families, and businesses since 1855.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Brian Shaughnessy
Chief Financial Officer
Diane G. Smith, PHR
Sr. Vice President, Sr. Strategic Business Partner
Recent News
2025-11-20
Business Insider South Africa
2023-03-31
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