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Costello Medical · 2 months ago

Scientific Project Coordinator

Boston, MA

Full-time

Hybrid

New Grad, Entry Level

$58K/yr - $60K/yr

Costello Medical is a rapidly growing global healthcare agency specializing in medical communications, market access, and health economic and outcomes research. The Scientific Project Coordinator will be responsible for a variety of administrative, coordination, and scientific tasks related to client projects, ensuring the smooth running of projects and enhancing quality and efficiency within the team.

ConsultingHealth CareMedical

No H1B

Responsibilities

You will be responsible for a variety of administrative, coordination and scientific tasks related to client projects, as well as working on company and team initiatives

Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters

Assisting Project Managers with client and healthcare professional communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered

Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards

Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager

Scheduling meetings, recording minutes and coordinating their distribution

Assisting the team with the development of planning tools to optimize the productivity of the team and cross-collaboration between the team and other teams

Supporting the accurate referencing of scientific materials, including preparing reference packs

Screening records for relevance to research questions and extracting data from relevant publications

Liaising with our Creative team on the development of figures and other visuals to be included in reports

Supporting the development of client proposals and tracking those sent and responded to

Management of project compliance, which includes completing compliance training, preparation of project compliance documentation, liaising with client compliance teams, and acting as the internal point of contact for all compliance-related queries

Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies, to ensure smooth delivery of projects

Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects

Supporting Analysts and Medical Writers with the write up of methods and results of projects into engaging reports and slide sets

Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines

Helping project teams to keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work, and keeping all team resources up to date

Organizing team monthly meetings and other internal activities

Qualification

Scientific degreeAttention to detailWritten communicationVerbal communicationOrganizational skillsProject managementMicrosoft OfficeCustomer serviceTeam collaborationSelf-motivation

Required

A degree level or equivalent qualification in a scientific discipline (minimum GPA 3.3)

A flair for, and attention to, detail

Exceptional written English, which you will use in client work, email communication and internal messaging

Effective verbal communication skills, which you will use when working with colleagues and clients

The ability to tailor your communication style to a variety of audiences, including healthcare professionals, patient groups, suppliers, clients, non-scientific colleagues and governmental bodies

Being self-motivated and enthusiastic, with a genuine interest in healthcare and an eagerness to learn about new areas of science

Excellent organizational skills and a passion for maintaining high levels of organization across tasks and processes

The ability to respond to conflicting deadlines, work independently and self-manage your time

The self-awareness to reflect on your own performance, alongside a willingness to take ownership of your work and the development of your career

A commitment to delivering excellent customer service

A desire and aptitude for collaborative working across project teams, where you share knowledge with others in your team to promote the attainment of a common objective, and work together to overcome obstacles to success

A 'can do' approach, and the initiative, positivity and creativity required to continually improve the service we offer

Embodying Costello Medical's values, which includes being committed to delivering quality work, championing innovation in healthcare, acting with integrity, and supporting your colleagues as they would support you

Good knowledge of Microsoft Office