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BruntWork · 2 months ago

Event and Program Coordinator

United States

Full-time

Remote

Entry, Mid Level

2+ years exp

BruntWork is seeking a dynamic and detail-oriented individual for the role of Event and Program Coordinator. This position is essential for maintaining and refining programs and events, ensuring they meet the diverse needs of the community through close collaboration with charity partners, clients, and internal teams.

AnalyticsCustomer ServiceDigital MarketingInformation TechnologyMobile AppsOutsourcingSalesSEOSoftwareVirtual Assistant

Responsibilities

Review and refine client's programs and events through regular virtual check-ins and evaluations

Design and propose new program ideas that reflect the needs of client's diverse user base, considering virtual and in-person formats

Maintain strong relationships with charity partners through virtual meetings to ensure alignment with social impact goals

Communicate with clients through email, phone, or video calls to confirm event details, ensuring clear coordination with internal teams

Maintain and update digital mailing lists and Salesforce and prepare event summaries for internal and external use

Use event management and administration systems to track and update event details in real-time

Share digital event briefs, schedules, and updates with the Kitchen Coordinator and relevant team members through collaborative platforms (e.g., Google Workspace, OneDrive, Zoom)

Coordinate with kitchen staff and internal stakeholders via virtual tools to finalize menus and ensure smooth execution of events

Generate and distribute weekly virtual reports summarizing upcoming events and key operational information

Act as the central contact for food quantity planning (e.g., determining how many kilograms of ingredients are required for a given guest count) to prevent over-ordering and reduce waste

Assist in sourcing suppliers and maintaining an up-to-date list of preferred suppliers, including tracking of current pricing and terms

Collate and submit supplier creditor statements in a timely and organized manner

Prepare and compile weekly invoice summaries for internal reporting

Submit all invoices and financial documents to the accounting team for processing

Support the ongoing management and periodic review of Accounts Payable and Accounts Receivable records

Perform general administrative duties, including document filing and ensuring secure storage of financial records

Qualification

Event coordinationProgram managementSalesforceCommunication skillsMarketing experienceNon-profit exposureAustralian culture familiarityOrganizational skillsRelationship buildingAttention to detailIndependent workTeam collaboration