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Nixon Peabody LLP · 7 hours ago

Practice Assistant - Litigation

San Francisco, CA

Full-time

Hybrid

Mid Level

$77K/yr - $110K/yr

3+ years exp

Nixon Peabody LLP is a law firm that values collective thinking and innovation. The Practice Assistant provides administrative support to partners and attorneys, ensuring efficient management of workloads and case-related tasks while fostering a positive work environment.

Law EnforcementReal Estate

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Provide high-level practice- and client-facing administrative support for assigned timekeepers and others as requested. The Assistant is both proactive and highly responsive, effectively and efficiently managing workload as well as requests for information

Preparing documents quickly and accurately; proofreading own and others' work; offering suggestions for improving work and/or processes; answering phones promptly with a friendly, professional tone, gathering information sufficient to prepare helpful, timely, accurate messages; promptly performs administrative tasks in InterAction, Workshare, Chrome River and other firm applications

Proactively managing calendars, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs); proactively informing callers when an attorney will be available to return a call; maintaining overall knowledge of the status of ongoing cases; anticipating next steps and preparing for them in advance; proactively preparing for court filings, including arranging for court fee checks; opening new matters and preparing engagement letters; maintaining up-to-date contact list for assigned attorneys; assist in tracking CLE requirements and attorney renewals for various legal organizations and courts

Creating positive outcomes by executing well, following through, and being accountable; seeking challenges and embracing change; supporting practice development initiatives such as on-site events and monitoring attorney social media accounts, and handling other tasks related to managing attorneys’ client relationships; maintaining up-to-date desk procedures, including unique preferences or requirements of individual attorneys and clients

Preparing or coordinating services for copy and print jobs, reviewing for accuracy; sending faxes; coordinating mail/shipping needs, exercising judgment as to methods; maintaining current, well organized files, periodically reviewing and preparing files for offsite storage

Displaying a cooperative spirit and fostering a positive work environment; working collaboratively as part of the support team, proactively backing up other team members; ensuring accuracy and completeness of all work being produced by a team of which he/she is a part; assisting co-workers with overflow; assisting time entry and billing staff with the production of timesheets and bills; coordinating with firm’s travel services group to arrange travel plans for assigned timekeepers; processing expenses and invoices promptly and with correct coding

Works independently with confidence, knows when to reach for supervision; conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm

Identifies his/her own training needs and actively pursues professional development; seeks up-to-date knowledge of jurisdictional rules relevant to assigned attorneys; proactively shares knowledge with and provides guidance to other members of the support team

Embraces new technical solutions and incorporates them into new and existing processes; attends firm-sponsored training to maintain required skill level of software applications

Perform other duties as assigned

Qualification

Law firm experienceNotary Public certificationMicrosoft Office SuiteResearch skillsCommunication skillsAttention to detailProofreading skillsEditing skillsHandle multiple tasksWillingness to learnInterpersonal skillsWork independently

Required

Minimum 3 years of relevant experience within a law firm setting

Bachelor's Degree required. Experience in lieu of a degree will be considered

Excellent communication skills, both verbal and written

Attention to detail with the ability to handle difficult situations and meet varying deadlines

Interpersonal skills with the ability to work with personnel at all levels

Strong research, proofreading and editing skills

Proficient in Microsoft Office Suite (i.e. Excel and Power Point)

Ability to work independently with minimal supervision

Demonstrated ability to handle multiple tasks concurrently

Willingness to learn new skills involving Litigation law

Preferred

Notary Public certification preferred

Benefits

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications.

Company

Nixon Peabody LLP

Nixon Peabody LLP is an American Lawyer top-100 law firm in the United States and has 15 offices worldwide.

Founded in 1999

Boston, Massachusetts, USA

1001-5000 employees

http://www.nixonpeabody.com/

H1B Sponsorship

Nixon Peabody LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)

2022 (1)

2021 (1)

2020 (2)