Gamewell Mechanical LLC · 4 months ago
Billing Department Manager
RICHMOND, VA, USA
Full-time
Onsite
Senior Level
7+ years expGamewell Mechanical LLC is a leading provider of HVAC and Plumbing services in Richmond, VA, with a strong reputation and a commitment to quality. They are seeking a Billing Department Manager to oversee all billing operations, ensuring accuracy in invoicing and collections, while leading a team and collaborating with various departments to support financial processes.
ManufacturingReal Estate
Responsibilities
Provide strategic oversight of billing operations across projects, service, and special accounts
Develop and implement billing policies, procedures, and controls to improve accuracy, efficiency, and compliance
Partner with senior leadership to forecast billing schedules, revenue targets, and cash flow needs
Mentor, train, and lead the billing team, fostering accountability, accuracy, and professional growth
Oversee the preparation, review, and submission of all project and service-related invoices
Ensure billing aligns with contract terms, change orders, and project milestones
Review billing disputes or discrepancies and resolve them in coordination with project managers and clients
Monitor accounts receivable, track aging reports, and lead initiatives to minimize outstanding balances
Maintain compliance with all regulatory requirements, contract standards, and company financial policies
Work closely with Operations to ensure billing accuracy and timely documentation
Partner with the Accounting and Finance teams to support month-end close, revenue recognition, and reporting
Collaborate with IT and systems administrators to enhance billing software, reporting tools, and automation
Provide executive leadership with regular updates on billing performance, collection trends, and cash flow risks
Develop dashboards and reports on billing status, receivables, and revenue forecasts
Analyze trends to identify areas for improvement in efficiency and accuracy
Recommend process improvements and system upgrades to leadership
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or related field
7–10 years of progressive experience in billing, project accounting, or financial operations
3–5 years in a leadership or director-level role overseeing billing or accounting teams
Strong knowledge of construction contracts, AIA billing, lien waivers, and project documentation
Proficiency with ERP and construction accounting software (e.g., Viewpoint, Sage, Procore, or similar)
Excellent leadership, communication, and problem-solving skills
Proven ability to manage multiple priorities in a deadline-driven environment
Preferred
Master's degree in Accounting, Finance, Business Administration, or related field
Experience in the construction industry
Benefits
A welcoming, family-oriented work environment that supports work/life balance.
401K plan with Roth and Traditional options, including a 25% company match on up to 6% of your income.
Medical insurance with three plan choices, including Health Savings Account options.
Dental insurance with two plan choices.
Vision insurance coverage.
Flexible spending account.
Tuition reimbursement.
Access to apprenticeship training programs.
Scholarship opportunities for you and your family.
Paths for cross-training and career advancement.
Paid time off that accrues from day one.
Employee Assistance Program for support when needed.
Company
Gamewell Mechanical LLC
Gamewell Mechanical has earned the reputation of Quality Construction...Ahead of Schedule.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase