Tufts University · 1 day ago
Program Coordinator
Arizona, United States
Full-time
Hybrid
Mid Level
$27.30/hr - $37.70/hr
3+ years expTufts University is seeking a Program Coordinator for the Doctor of Physical Therapy (DPT) Program-Phoenix. This role is responsible for supporting the Curriculum and Faculty Research teams, assisting in curriculum development, accreditation, and research-related tasks, while ensuring smooth administrative operations for the program.
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Responsibilities
Prepares agendas and materials, and record and produce meeting summaries, for Curriculum and Assessment Committee meetings
Collaborates with faculty to assure curriculum materials are current and aligned with program goals and needs
Assists in the development and implementation of curriculum materials and resources
Assists in preparing textbook lists and communicating with appropriate personnel (e.g., library, publishers, faculty)
Plans, creates, and produces a variety of written materials related to curriculum and assessment (e.g., correspondences, surveys, data tables, schedules) for post-course assessment and annual curriculum review, and other curricular efforts and goals
Assists the Director of Curriculum in the maintenance and development of curriculum-specific materials, resources, databases, and reports to meet program goals and outcomes, curriculum analysis and review needs, and CAPTE reporting requirements
Coordinates communication between DPT programs and maintains curriculum-specific agendas and meeting minutes
Coordinates communication between the DPT Program-Phoenix and adjunct faculty including onboarding, scheduling, and expense and travel reimbursements
Assists the Director of Curriculum with tasks related to accreditation including the collection, organization, synthesis, and reporting of information and data
Assists in establishing and enforcing standards, policies, and procedures for the purpose of ensuring that electronic and paper files and records maintain confidentiality and are accurate, complete, and compliant with all applicable requirements
Collects and compiles data from a wide variety of sources; determines most appropriate information source and researches records to locate specific information
Assists program faculty with using educational and assessment technology (e.g., ExamSoft, including the mapping of test items) and prepare reports to inform the curriculum assessment and accreditation efforts and processes
Assists as needed with exam proctoring during lab immersions
Attends relevant workshops on trends and technology related to curriculum assessment and accreditation
Assist the Director of Research in the maintenance and development of research-specific databases and reports to meet program goals and outcomes and CAPTE reporting requirements
Facilitates creation, management, and submission of research-related documents, such as Institutional Review Board protocols
Creates and manages databases related to research, including ongoing research project standings, faculty CITI training status, and faculty scholarship metrics
Facilitates ongoing research, such as coordinating meetings between investigators, scheduling survey disseminations, assisting in research compliance tasks
Coordinates communication between DPT programs and maintains agendas and minutes related to research and faculty development
Assist the Program Manager, Program Director, and various Department Directors as needed/appropriate
Attends DPT faculty and staff meetings as appropriate/assigned
Collaborates with other DPT-Phoenix staff on projects when needed to ensure operational continuity for the program
Maintain a neat, organized, inviting and welcoming environment for the DPT Program-Phoenix
Assists in the monitoring and maintenance of office supplies and materials
Collects, compiles, analyzes and presents data and information, and make recommendations for the administrative management of the DPT Program-Phoenix including the development of policies and procedures as appropriate
Schedule appointments, meetings, and other engagements and maintain the DPT Program-Phoenix calendar system, including but not limited to out-of-office calendars and curriculum specific events, together with individual calendars of personnel in the DPT Program-Phoenix
Provides assistance with the day-to-day administrative functions for the DPT Program-Phoenix
Performs other duties as assigned
Qualification
Required
Knowledge & Skills as Typically Acquired Through 3-5 years of experience and an Associate Degree
Ability to perform basic arithmetic, such as fractions, decimals, and percentages
Demonstrate knowledge and usage of correct grammar, composition, spelling, and punctuation and produce documents that do not require significant review and editing
Possess basic knowledge of accounting systems
Possess the initiative to act with self-direction and independently to correct and improve operations in the DPT Program
Ability to work in a collaborative environment
Strong knowledge of Microsoft Office suite, especially Excel
Excellent organizational and customer service skills
Experience with basic office equipment, including printer, scanner, copier, and fax
Demonstrates ability to multi-task, prioritize work, and manage competing priorities in a fast paced, deadline-driven administrative office
Possess strong oral, communication, and organizational skills and commitment to best practices
Possess knowledge of correct business practices, correspondence, and typing formats
Preferred
Independently develop database, spreadsheet, or word processing documents requiring understanding and proficiency with contemporary software applications and programs
Perform complex data-entry tasks for which there are a variety of formats and procedures
Ability to read and comprehend regulations, procedures, and policies and apply them to specific situations
Possess discretion when dealing with highly confidential information
Demonstrates confidence, discretion, and proficiency in interpersonal and team skills to effectively interact with people at all levels
Demonstrates attention to detail and excellent decision-making skills in responding to high-pressure situations
Company
Tufts University
With four campuses in Massachusetts, Tufts is a research university committed to helping students and faculty generate bold ideas, innovate, and become active citizens of the world.
10001+ employees
H1B Sponsorship
Tufts University has a track record of offering H1B sponsorships. Please note that this does not
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Funding
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