This job has closed.

Wayne State University · 2 months ago

Administrative Assistant II - Department of Obstetrics and Gynecology

Detroit, MI

Full-time

Onsite

Mid Level

$50K/yr - $60K/yr

Wayne State University is a premier public urban research university located in Detroit, Michigan. They are seeking an experienced Administrative Assistant II for the Department of Obstetrics and Gynecology to manage financial personnel, facilities, and administrative activities while ensuring compliance with established guidelines.

Higher Education

H1B Sponsor Likely

Responsibilities

Monitor and reconcile detailed budgets for several general fund, designated, and restricted accounts

Review and verify budget revisions and expenditures

Prepare budget projections and plans and complete statistical reports on activities to keep administrative head apprised of financial status and operational activities of department

Review and initiate non-academic and academic personnel forms and paperwork

Prepare, maintain and process personnel and payroll actions and records

Assure adequate staffing levels and regular payroll payments are attained

May possess signatory authority for unit

Interview, select and evaluate non-exempt and temporary part-time support staff

Supervise, train and instruct them on methods and procedures

Provide direction to department employees on methods and procedures

Monitor workflow and staffing levels

Plan and coordinate use of facilities which includes requests for building maintenance and repair services

Evaluate and maintain equipment inventory

Oversee departmental facilities and coordinate space inventory for department

Conduct monitor and coordinate special projects as assigned

Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities

Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and to disseminate information on department activities

Perform related work as assigned

Qualification

Accounting principlesBudget managementPersonnel processingUniversity administrative systemsSupervisory experienceAnalytic skillsDeadline managementProblem solvingEffective communication

Required

Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience

Reasonable knowledge of accounting principles and bookkeeping procedures and applications

Reasonable knowledge and experience with University academic and/or non-academic personnel processing procedures and practices

Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, and ATS

Some knowledge of and experience with PC and computer based applications and local area network technologies

Reasonable knowledge of and experience with University policies and procedures

Some supervisory experience required

Ability to communicate effectively with others

Strong analytic and problem solving skills

Ability to establish and meet deadlines, work under extreme pressure and function independently

Typically, incumbents have held staff support positions, e.g. Administrative Assistant, Accounting Specialist, Personnel Specialist, etc

Company

Wayne State University

Glassdoor3.9

A premier research university serving a diverse body of motivated students in vibrant Midtown, the cultural center of Detroit.

Founded in 1868

Detroit, mi, US

5001-10000 employees

https://wayne.edu/

H1B Sponsorship

Wayne State University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (76)

2024 (73)

2023 (69)

2022 (63)

2021 (68)

2020 (66)