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University of Miami · 4 weeks ago

Sr Sponsored Programs Specialist

Miami, FL

Full-time

Onsite

Mid, Senior Level

3+ years exp

The University of Miami is a leading academic medical center providing patient care and research. They are seeking a Sr. Sponsored Programs Specialist to coordinate administrative and financial functions for the department, oversee junior staff, and ensure compliance with grant activities.

Higher Education

H1B Sponsor Likely

Responsibilities

Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals

Responds to general inquiries regarding sponsored program policies and procedures

Reviews grant applications to ensure accuracy

Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account

Maintains the internal proposal documents and electronic records for assigned portfolio

Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents

Assists in the coordination of the project closeout

Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received

Reviews award terms and conditions and discusses flagged items with faculty

Oversees all audits and bank reconciliations of petty cash accounts

Monitors sponsored programs subcontracting activity

Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit

Adheres to University and unit-level policies and procedures and safeguards University assets

Monitors sponsored accounts for problem expenditures and compliance issues including follow-up with departmental and sponsoring agency personnel

Resolves expenditure issues, including discrepancies and overdrafts

Analyzes information on sponsored awarded accounts, researches the accounting system, and contacts departmental administrators to solve issues

Requests additional information and approves or denies the following HR transactions as they relate to the impact to sponsored accounts: new hires, account changes, overload payments, and other HR transactions

Approves or denies payroll journal entries and non-payroll transactions affecting sponsored accounts

Works with the awarded amount and approved agency budget to set up account budgets

Interprets regulations and assists department administrators in understanding sponsored programs requirements

Prepares sponsored accounts for transmittal to the financial section of sponsored programs, account closing, upon award termination

Ensures the release of unobligated funds on purchase orders

Coordinate the pre-submission of the Office of Research (ORA). Inclusive of communicating with ancillary committees, study team, business office, and sponsors for document support

Review and interpret clinical trial protocols, budgets, and Medicare cost analysis

Initiate protocol specific budgets based on institutional standard rates in collaboration with overall Principal Investigator (PI) and Office of Research Administration (ORA)

Develops site budgets and payment schedules for sub-contracts

Submits study budgets for review using appropriate platforms, e.g., IBISResearch

Work with industry sponsors and Office of Research Administration (ORA) on amendments to the budget

Initiate and Maintain database for patient milestone tracking

Process Payments for chargebacks for personnel time, as well as internal and external service Process Payments for chargebacks for personnel time, as well as internal/external service providers

Invoices funding sponsors according to negotiated contract terms

Serve as a liaison and resource for study team, investigators, and internal/external service providers

Qualification

Grant managementBudget preparationRegulatory complianceTechnical proficiencyLearning agilityTeamworkCommunication

Required

Bachelor's degree in relevant field required

Minimum 3 years of relevant experience required

Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands

Ability to work collaboratively with others and contribute to a team environment

Skilled in using office software, technology, and relevant computer applications

Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)