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Sonoma Valley Hospital · 2 months ago

HIM Analyst (32 hours per week)

Sonoma, CA

Full-time

Onsite

Entry Level

$26.51/hr - $34.47/hr

1+ years exp

Sonoma Valley Hospital is seeking a HIM Analyst to perform analysis of inpatient and outpatient records to ensure their completeness. The role involves monitoring incomplete records, notifying physicians of deficiencies, and providing support for HIM operations.

Health CareHospitalMedical

Responsibilities

Analyzes all inpatient and outpatient records for completeness, assigns physician deficiencies in electronic health record. Maintains analysis completion at 1-2 days 95% of the time. Goal of analysis is to have it completed prior to coding

Performs physician notification of incomplete records on a daily and weekly basis by sending reminders to physicians including making phone calls when necessary. Notification is sent once a week to ER Medical Director for all ER physicians. Reminder notice sent every Wednesday for incomplete records <15 days old; 72 hour reminder notice sent the following Wednesday for records remaining delinquent. Notification of suspension sent after 72 hours for records remaining delinquent. For operative reports, reminder notice is sent 48 hours after surgery; if operative report is not completed, notification of suspension will be sent after 24 hours of first notification

Performs physician suspension for delinquent records, reinstates physician when records complete. Keeps track of monthly suspension days and reports these to the HIM Manager at the beginning of the following month

Works closely with physician and physician offices to help resolve any issues related to record completion. Also works closely with information services on issues related to problems physicians may have encountered

Monitors pending documentation queue in electronic health record to make sure physicians are notified of documentation holding up coding and notifies coder when documentation is available

Monitors and performs follow up on missing documentation work queue in electronic health record for missing diagnosis codes on orders; notifies coder when documentation is available. Provides assistance with correcting errors in scanning in the electronic health record

Monitors reanalysis and decline queues in electronic health record to verify physician completion and investigate possible reassignment of deficiencies, if appropriate. Works with physician to resolve issues related to these deficiencies

Assists with quality reporting by completing quality review of surgical H&P's. Performs uploading of ambulance records from ambulance website into electronic health record; this is performed daily

Provides back up for HIM receptionist as needed assisting physician offices and patients with requests, assists with scanning loose sheets. Provides back up to HIM representative for inpatient and ACU scanning as needed

Qualification

Electronic health recordDocumentation completenessRHIARHITCCSCCACIHQ knowledgeCommunication skills

Required

High School Diploma or equivalent

At least one year previous experience in acute care hospital or clinic setting with responsibility for maintaining documentation completeness in an electronic medical record environment

Possess knowledge of CIHQ, federal and state patient record completion requirements; thorough understanding of Medical Staff rules and regulations as related to chart completion

Good communication skills required to be able to explain physician deficiencies and assist physicians in their record completion

Preferred

RHIA, RHIT, CCS or CCA desirable, or actively pursuing

Benefits

Comprehensive benefits package

Company

Sonoma Valley Hospital

Sonoma Valley Hospital (SVH) is a 51-bed, full-service acute care district hospital located in the city of Sonoma, California, and serving a population of approximately 42,000 people residing in the Sonoma Valley Health Care District.

Founded in 1957

Sonoma, California, USA

201-500 employees