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Grassi · 2 months ago

HR/Payroll Administrator

Bohemia, NY

Full-time

Onsite

Entry Level

$60K/yr - $70K/yr

2+ years exp

Grassi is seeking a Human Resources & Payroll Administrator to manage a variety of HR and payroll functions for a small team across multiple locations. The role involves processing payroll, administering benefits, ensuring compliance, and supporting recruitment and employee relations.

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Responsibilities

Process bi-weekly payroll using third party payroll processing company

Full responsibility for all HR recordkeeping to include maintenance of personnel folder, HRIS system, policy documents and all related and required documentation

Manage the time keeping system for VJIS team to include task and project assignments, time sheet management, and paid time off management

Administer health and welfare programs including the processing of enrollments, terminations and changes for health, dental, vision, life insurance, disability insurance, supplemental plans and a 401(k) plan

Provide support to employees with claims or other benefit related matters, as required

Conduct new employee orientations to include briefing of employees on all benefits, Company Policies and Company safety guidelines

Provide employee training and oversee VJIS training details, assignments and content in the learning management system (LMS)

Work with Management to fill all open positions via active recruitment and management of all associated documentation

Assist with collecting data for all regulatory filings (EEO-1, VETS-100, OSHA)

Implement VJIS Employee Morale Program

Fully process all new hires, terminations, transfers and relocations

Compliance related responsibilities include tracking requirements, completing documentation, renewing licenses and permits, and working with HR Director and Sr Management to ensure compliance with all local, state and Federal employment, safety, and radiation safety regulations

Assist with coordination of employee travel

Work with employees and supervisory team to track, review and process all employee expense reimbursement forms

Coordinate efforts with accounting team to ensure complete, accurate and timely generation and submission of time and material invoices to customers

Some project administration responsibilities include tracking of project status, assisting with the generation of documentation, customer submittals and shipping paperwork, and coordinating with accounting on project launches and invoicing

Additional administrative and clerical support responsibilities to include office management and providing admin support to Operations Manager, General Manager and President

Qualification

Payroll processingHRIS managementEmployee trainingMS Office proficiencyProject administrationAnalytical skillsInterpersonal skillsDetail orientedOrganizational skillsSelf-motivated

Required

Bachelor's Degree

Minimum two (2) years of relevant Payroll, Human Resources, Office management or Project Administration experience in an industrial environment

Familiarity processing payroll via third party program or working with an HRIS or LMS or ERP system

Proficiency in MS Office; especially Excel

Detail oriented

A team player with strong interpersonal skills

Highly organized and self-motivated

Strong analytical and problem-solving skills

Preferred

Knowledge of all State and Federal employment laws and insurance regulations

Familiarity with OSHA workplace regulations

Prior experience working with ADP Workforce Now (WFN) and/or Deltek Replicon Timekeeping & Attendance system and/or TalentLMS

Prior experience working with MS Dynamics, AX or D365 ERP system

Benefits

Health and welfare programs including the processing of enrollments, terminations and changes for health, dental, vision, life insurance, disability insurance, supplemental plans and a 401(k) plan