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NEOGOV · 5 months ago

Work Based Learning Coordinator

Bellevue, WA

Full-time

Onsite

Mid Level

$58K/yr - $81K/yr

NEOGOV is associated with Bellevue College, a diverse student-centered institution committed to teaching excellence. The Work-Based Learning Coordinator educates and supports students and faculty in preparing for work-based learning experiences, collaborating across programs to ensure compliance and successful placements.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Develop and maintain a secure and accurate electronic record-keeping system for student and faculty compliance documentation

Collect, verify, and track required documents for both students and faculty, including immunizations, background checks, health insurance, CPR certifications, Releases of Authorization

Criminal History Disclosure forms, and other health-related documentation

Track completion of site-specific training required for Work-Based Learning (WBL) and clinical supervision and placements

Monitor student progression and readiness for experiential learning using reports in in PeopleSoft and TargetX systems

Utilize platforms such as CastleBranch, CPNW, Trajecsys, and Mirion to collect and track compliance documents

Train students and faculty on documentation requirements and submission procedures

Provide documentation to industry partners upon request

Collect data for accreditation reports (if applicable)

Schedule students for WBL or clinical placements

Submit placement documentation and required materials to clinical and WBL sites according to site-specific processes

Provide official notifications to students, site preceptors, and onboarding contacts confirming placement details

Develop step-by-step onboarding instructions to guide students through site-specific onboarding requirements

Interface with placement sites throughout the onboarding process

Collaborate with faculty supervisors in addressing student and placement concerns to mitigate liability and risk for both the student and the college

Meet one-on-one with students to provide guidance on WBL and clinical requirements

Visit classes and communicate via email, phone, and other channels to explain requirements and answer questions

Assist students in navigating obstacles related to clinical placements

Respond to high volume of student inquiries regarding their placement and meeting onboarding requirement

Develop and update informational materials such as timelines, process sheets, and training guides for students, faculty, and external partners

Oversee non-credit onboarding courses within Canvas learning management system, including content updates, reviewing documents for completion, and student communication

Collaborate with faculty and Program Chairs to develop and maintain Handbook language regarding WBL and clinical experiences

Perform other duties as assigned

Qualification

DegreeWord-processingExperience in higher educationExperience using PeopleSoftExperience using SalesforceWeb PublishingTeaching experienceExperience using MS TeamsEffective communicationRelationship building

Required

Bachelor's degree in related field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis

Effective written expression using language appropriate to complexity of topic and knowledge and understanding of audience

Effective communication skills with internal and external stakeholders through electronic and in person methods

Demonstrated experience to build constructive relationships with students and co-workers characterized by high level of acceptance, cooperation and mutual regard in a collaborative and inclusive environment

Intermediate-level skills in word-processing, spreadsheets, video-conferencing, document management, file sharing

Preferred

Experience in higher education

Experience in Web Publishing

Teaching or training experience

Experience using ctcLink (PeopleSoft)

Experience using TargetX (Salesforce)

Experience using Sharepoint, OneDrive, MS Teams

Benefits

Generous is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.