NEOGOV · 3 months ago
Print Production Coordinator
UCMO - Warrensburg, MO
Full-time
Onsite
Mid Level
$20/hr - $20/hr
3+ years expNEOGOV is associated with the University of Central Missouri, seeking a Print Production Coordinator to manage the production and procurement of university-branded printed materials. The role involves coordinating print orders, maintaining quality standards, and ensuring effective communication with campus departments and vendors.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Coordinate all aspects of the on-site campus print department, including, but not limited to, digital printing press equipment, commercial laser/rotary engraving equipment, vinyl plotting/cutting equipment, commercial heat shrink wrap equipment, specialty cutting/trimming equipment, large-format vinyl/poster printer, operate letter folder/inserter equipment, package tracking scanning system, and all specialty software specific to each piece of equipment
Receives and reviews printing job orders via online order forms. Works with departments to assess needs and determines the most effective solutions and offers alternative options for quantities, production methods, materials, designs and capabilities to accommodate designed production requests and timelines
Prepare project estimates based on specifications. Comparing costs and contracted vendors vs. in house capabilities and production availability to provide most cost efficient methods and timelines
Write specifications for print and bulk mailing projects based on requests/needs of campus departments
Provide files and specifications to vendors. Place orders in the specific vendor-provided portal software for efficient and accurate job processing. Work with contracted vendors to review and resolve issues
Log incoming print jobs in the software database and inspect review requests to ensure cost estimate matches quotes. Track all aspects of each individual project including quotes, options, quantities, materials, specialty components, mailing status, billing information, job analysis, production and equipment use and re-order records
Monitor, and ensure work conforms to project specifications, brand integrity, and quality standards. Work directly with Integrated Marketing and Communications on branding guidelines to assist in providing clear and concise guidance to campus departments
Provide excellent customer service from start to finish of print project. Communicate clearly, professionally, and with high attention to detail both verbally and in writing with internal clients and contracted vendors
Make mailing recommendations based on project specifics (including but not limited to: quantity, schedule, production limitations, USPS mailing design standards, and postal limitations
Ensure that all printed product that requires mailing carries proper identification for return address, charge back purposes and adheres to USPS mailing requirements
Maintain mailing records for proper USPS and university chargeback documentation
Under the direction of the Distribution & Print Operations Manager, assist in specialty projects as needed to accommodate the needs of campus clients. This may include project management, custom formatted pieces, specialty mailing & shipping needs, custom production methods, and other duties as assigned
Stay current and research market for current and new solutions to fulfil university needs and requests
Assist in department budget tracking, including processing billings/chargebacks to customers and monitoring the ERP system (Banner) for payments
Evaluate stock material needs and projections, procure, receive, and cycle materials as needed to ensure product is used timely and stored correctly for conditions required for specialty materials
Conduct yearly inventory for all stocked materials
Maintain clean and safe work areas
Perform other related duties as needed
Monitor, troubleshoot and perform routine maintenance and mechanical repairs and adjustments, software updates and unforeseen equipment breakdowns to ensure seamless production schedule is maintained. Work to include printers, print heads, conveyors belts, sheet fed equipment, finishers, laser tubes, gear and belt driven equipment and more
Perform other duties as assigned
Qualification
Required
Bachelor's Degree, or combined 3 years experience in print production, bulk mailing, customer service, and vendor relations
Three (3) years experience working in printing service environment with experience in customer service preferred
One (1) year experience using Apple and Windows computer and related software such as Microsoft Office Suite and Adobe Creative Suite, Fiery Software, Adobe Illustrator, InDesign, Roland CutStudio, Onyx PosterShop, Lightburn Engraving Software, and HP Flexi Studio/SAiA
Excellent oral and written communication skills
Minimum of one (1) year experience in use of computer and mechanical equipment required
Benefits
Health, dental, vision, life insurance, AD & D, long-term disability
3 weeks paid vacation per year
3 weeks of accrued sick leave per year
13 paid holidays
Retirement
Generous education assistance for an employee, spouse and dependent children taking classes at UCM
30.25% (staff) and 6% (faculty) defined retirement contribution, paid by the university
Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan
Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents
Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university
Available Health and Dependent Flexible Spending Accounts
University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage
Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year
The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years
The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus
An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life
UCM offers an Employee Discount Program through Working Advantage
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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