NEOGOV · 5 months ago
Executive Assistant - City Manager's Office
Bend, OR
Full-time
Onsite
Mid Level
$70K/yr - $89K/yr
4+ years expThe City of Bend is accepting applications for a regular, full-time Executive Assistant in the City Manager's Office. This role involves supporting department supervisors with recruitment and people management needs, while also providing administrative support to executives and managing office functions.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Human Resources Liaison for Central Services departments. This involves managing recruitments to fill vacancies in various departments, onboarding new employees, completing employee personnel actions, and other HR administrative tasks in our ERP system, Tyler Munis, as well as timecard auditing in our time management system, UKG Workforce Management. This position works closely with various department managers to meet their recruitment needs, from developing the job posting, reviewing applications, and scheduling interviews, to preparing offers and completing the hiring and onboarding process
Executive Assistant to City Manager, Assistant City Managers, and Executive Officers. This includes managing multiple calendars, handling inquiries from the public, registering staff for conferences and events, reconciling purchase cards, hosting visitors to City Hall, and scheduling and supporting meetings with set up and note-taking. Other various administrative projects may be assigned by the executives as needed
Office Administration. Along with the above roles this position assumes, this position also supports the function of the City Manager’s Office by answering the main City phone line, assisting with public inquiries and providing customer service, sorting mail for all City departments, and being a resource and point of contact for City staff
Qualification
Required
High School Diploma or General Equivalency Diploma (GED)
4 years' experience providing administrative support to multiple people while handling a high volume of tasks and managing an administrative office environment
Current and valid Driver's license per City policies outlined in the Employee Handbook
Calendar management for multiple people
Meeting scheduling and note taking
External and internal facing customer service
Ability to handle challenging and difficult conversations
Strong business acumen and knowledge of administrative office management
Well-developed written and verbal communication skills, including the ability to work with different communication styles
Ability to manage a high volume of tasks
Ability to handle a high occurrence of interruptions while multitasking
Proficiency with technology and software systems
Preferred
Oregon Public Notary Designation within 30 days of hire
Experience with recruitment or human resources administration
Experience in public sector administration
Benefits
Health Insurance
Dental Plan
Health Reimbursement Account (HRA)
Flexible Spending Plan (FSA)
First Stop Health - Telemedicine
Life, Personal Accident (AD&D) & Long-Term Disability Plans
Public Employees Retirement System (PERS)
Employee Assistance Program
AFLAC Supplemental Insurance
MASA ground and air ambulance membership
457(b) Deferred Compensation Plans
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase