NEOGOV · 6 months ago
Executive Coordinator - Neighborhood Services
Oak Park, IL
Full-time
Onsite
Senior Level
5+ years expNEOGOV is an organization dedicated to providing excellent administrative support within the Neighborhood Services department. The Executive Coordinator will perform complex administrative and clerical duties, assist in budget monitoring, and provide information and assistance to the public regarding departmental functions.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Perform administrative duties within the clerical support system; supervise the ordering and storage of appropriate supplies; recommend improvements in work flow, procedures and use of equipment and forms
Compiling annual budget requests, recommending expenditure requests for designated accounts, and monitoring approved budget accounts as assigned
Screen office and telephone callers; respond to complaints, requests for information, and status, requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receive and route mail
Type and proofread a wide variety of reports, letters, agenda packets, memoranda and statistical charts; type from rough draft, verbal instruction or transcribing machine recordings; independently compose correspondence related to assigned responsibilities
Participate in the duties relating to administration of a department; assist in preparing comprehensive reports, preparing minutes of meetings, preparing agendas of board and commission meetings
Maintain personnel and payroll records; process paperwork for personnel actions including new hires, termination and promotions; monitor performance evaluation dates ad provide appropriate forms to staff
Assist in a variety of department operations; perform special projects and assignments as requested
Support board and commission activity
Manage office support function; direct the work activities of assigned clerical personnel; prioritize and coordinate work assignments; review work accuracy
Maintain calendars of department activities; meetings and various events; coordinate activities with other Village departments, the public and outside agencies
Organize and maintain complex technical filing systems
Perform general clerical work including filing, scheduling appointments and meetings, and processing payroll
Serve as secretary to various committees and commissions; may take and transcribe meeting minutes
Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing
May provide technical support in the absence of technical staff
Coordinate travel arrangements for department staff as needed
Perform related duties and responsibilities as required
Qualification
Required
Five years of responsible clerical experience involving public contact and performing work similar in nature and at the level described above in the Examples of Duties
Qualified applicants must possess an Associate's Degree in management, business administration, public administration, information systems, communications, accounting or a related field from an accredited college, business college or other accredited post-secondary educational institution
Sixty (60) semester credit hours of successfully-completed, college-level, accounting-related coursework is required in lieu of the Associate's degree
Selected applicants for appointment to the Executive Coordinator job classification are required to demonstrate their knowledge of modern office procedures, methods, computer software functions and techniques related to Word, Excel, Outlook, and Access beyond an introductory level, customer service, and administrative support procedures using appropriate testing and measurement methods
Knowledge of English usage, spelling, grammar and punctuation
Knowledge of modern office procedures, methods and computer equipment including Word, Excel, and Outlook
Knowledge of business letter writing and basic report preparation
Knowledge of principles and procedures of record keeping
Knowledge of principles of supervision, training and performance evaluation
Ability to ensure that best in class customer service is provided to both internal and external customers and also embrace, support, and promote the Village's core values, beliefs, and culture
Ability to perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative
Ability to understand the organization and operation of the Village and of outside agencies as necessary to assume assigned responsibilities
Ability to interpret and apply administrative and departmental policies and procedures
Ability to independently prepare correspondences and memoranda
Ability to supervise, train and evaluate assigned clerical staff
Ability to take and transcribe dictation, if required by assigned position, at a speed necessary for successful job performance
Ability to type at a speed necessary for successful job performance
Ability to work independently in the absence of supervision
Ability to operate and use modern office equipment including a computer and word processor
Ability to work cooperatively with other departments, Village officials and outside agencies
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain interpersonal skills in the workplace to effectively communicate and interact with others
Ability to maintain reasonable and predictable attendance
Ability to work overtime as operations require
Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned office equipment
Ability to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating assigned office equipment
Preferred
Possession of a bachelor's degree in the areas listed is desirable
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase