NEOGOV · 4 months ago
PURCHASING & CONTRACTS MANAGER
Chapel Hill, NC
Full-time
Onsite
Mid Level
$77K/yr - $102K/yr
3+ years expNEOGOV is seeking a Purchasing & Contracts Manager for the Town of Chapel Hill. This role is responsible for managing all purchasing and contract activity, ensuring compliance with relevant laws and policies, and supervising procurement staff.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Organizes and directs all bid and procurement activities by reviewing specifications and bid requests for architectural, engineering, consulting and other services; reviews and evaluates draft bid documents; ensures legal compliance with publication of public advertising notices and internal postings; assists departments with the preparation of agenda items related to bid approvals and subsequent purchasing activity for presentation to the Town Council; conducts pre-bid meetings and bid openings; supports departments in vendor identification and bid package development; ensures organization-wide compliance with North Carolina State Statutes, federal requirements, and local policies and procedures including minority-owned business participation goals
Processes and manages all Town contracts including purchase and service agreements, performance contracts, and change orders; reviews and approves construction, maintenance, and service contracts; secures required electronic and physical signatures, distributes finalized documents, and maintains comprehensive contract files; verifies insurance certifications for compliance and proper coverage limits; ensures funding availability across general ledger accounts; communicates with Town personnel regarding proper contract language, content errors, missing documents and exhibits, and any other matters that would otherwise invalidate submitting contracts and preclude final processing
Manages and administers disposal of all Town surplus and unclaimed property in accordance with State Statutes; works with Town departments to identify and document items for electronic or public auction; coordinates with the designated external auction agencies to establish parameters for auction activity and address any status changes to property listings in the course of the auction proceedings; maintains records of vehicle and equipment titles; reports the sale or disposal of capital assets to Accounting staff; ensures proper distribution of proceeds from unclaimed property
Receives, reviews, and processes departmental requisitions generates and reviews purchase order proofs to ensure accuracy and statutory compliance; works with departments to resolve discrepancies or required changes; ensures contracts are completed, when necessary, before converting and issuing purchase orders
Educates, trains, and assists Town personnel in the application of compliant purchasing policies and procedures; offers ongoing support in preparing and processing procurement and contract documentation; interprets and communicates applicable federal, state, and local purchasing policies; develops and updates Town purchasing policies and procedures to maintain statutory compliance
Supervises and mentors the Procurement Analyst. offers daily support, coaching, and guidance to improve performance and professional growth; monitors workload and objectives; conducts annual performance evaluations and establishes development goals
Performs other duties as assigned in support of the Procurement division and departmental goals
Qualification
Required
An equivalent combination of education and experience that provides the required knowledge, skills, and abilities to perform the duties
A bachelor's degree in accounting, finance, business, or public administration or a related field
Three years of procurement related experience preferably in the public sector
Possession of or the ability to obtain a valid driver's license in North Carolina issued by the state of NC and the availability of private transportation or the ability to provide transportation between job sites is required
Knowledge of current principles, practices, and trends in purchasing administration
Knowledge of state and federal laws regarding governmental purchasing and contracting
Knowledge of governmental bidding and contract administration
Knowledge of management and supervisory principles and practices
Knowledge of principles, procedures, and terminology used in financial record keeping
Knowledge of current principles and practices of quality customer service
Knowledge of computerized purchasing processing methods
Ability to interpret, explain, and apply procurement policies, procedures, and practices
Ability to evaluate the quality and price of products to judge suitability of goods and/or alternatives offered
Ability to research, compile, analyze, and interpret data
Ability to prepare a variety of clear and concise reports
Ability to perform basic mathematical calculations
Ability to operate office equipment including computers and supporting word processing, spreadsheet, and database application
Ability to communicate effectively both orally and in writing
Ability to plan and organize work to meet changing priorities and deadlines
Ability to establish and maintain effective working relationships with employees, vendors, and the public
Ability to model behaviors consistent with our values of RESPECT
Preferred
Certified Local Government Purchasing Officer (CLGPO)
Benefits
Health and Dental Insurance
Retirement Health Savings Plan
Paid Time Off
Local Government Retirement System
Supplemental Retirement Plans
Disability Insurance
Life Insurance
Direct Deposit
Other Benefits
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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