San Diego State University · 3 months ago
Grant Development Project Coordinator
San Diego, CA
Full-time
Onsite
Senior Level
$5,720/mo - $6,250/mo
5+ years expSan Diego State University is a leading institution focused on delivering innovative educational experiences. The Grant Development Project Coordinator will identify, develop, and submit competitive grant proposals to secure funding for workforce development and lifelong learning initiatives.
EducationSustainabilityUniversities
Responsibilities
Research and identify federal, state, and private funding opportunities aligned with the mission and priorities of SDSU Global Campus, with a strong emphasis on workforce development and professional education
In conjunction with SDSURF Sponsored Research teams and the project PI, collaborate on the development and submission of grant proposals, ensuring timely delivery and full compliance with funder requirements and institutional policies
In conjunction with SDSURF Sponsored Research teams and the project PI, write compelling, tailored narratives for grant applications, including needs assessments, project designs, budgets, evaluation plans, and sustainability strategies
Collaborate with internal and external stakeholders to conceptualize projects and secure essential supporting materials such as letters of support, data, and cost-share commitments. Manage and track pre-award documentation, application portals, and post-submission communications with funding agencies
Maintain a centralized database of submitted and awarded proposals and support ongoing reporting on grant activity and outcomes
Monitor industry trends, policy updates, and funding forecasts in workforce development and adult education to inform strategy
Assist in coordinating site visits, grant briefings, and outreach to potential funding partners and collaborators
Manage awarded grants post-funding, including tracking deliverables, timelines, and compliance with grant terms and conditions
Prepare and submit grant reports to funding agencies at the cadence required, ensuring accuracy, transparency, and alignment with stated objectives
Work closely with the Director of CSI, Program Directors, and the Finance team to support the effective deployment of awarded funds and post-award budget management
Supports market needs assessments through market analysis and research related to the labor market and competitive landscape, and community drivers with specific attention to employer needs in the San Diego and Imperial Valley regions
Assists in operationalizing plans and launching programs by providing support in the daily operations of Global Campus programs, interacting with adjunct faculty and University college staff
Assists in recruiting, interviewing, hiring, supervising, evaluating, and developing adjunct faculty and instructors to ensure effective delivery of student experiences
Supports collaboration with subject matter experts and instructional designers to expand existing portfolios and develop new courses or engage expert instructors for Global Campus programs
Ensures continuity of instruction by scheduling courses so students can complete program requirements on time
Collaborates with the Global Campus Marketing team to develop and implement strategies for promoting classes and certificates
Helps manage program budget revenues and expenses and supports the resolution of discrepancies in financial reports as they arise
Supports the analysis of student and employer evaluations and assists in conducting class observations to assess the effectiveness of instructors and class content in alignment with grant requirements; collaborates in implementing measures to enhance the learning environment, instructor performance, and overall student experience
Qualification
Required
Strong knowledge of grant development practices and principles, including federal and state funding mechanisms (e.g., U.S. Department of Labor, Department of Education, EDD, CA Workforce Development Board)
Familiarity with budget preparation, performance metrics, and program evaluation methodologies
Excellent writing, editing, and communication skills with the ability to tailor content for different audiences
Ability to manage multiple priorities and deadlines in a fast-paced, collaborative environment
Proficient in proposal development software and federal submission portals (e.g., grants.gov, sam.gov, Cal eProcure)
Ability to synthesize complex information and translate it into actionable and fundable proposals
Knowledge of procedures and practices in educational program and curriculum planning
Familiarity with campus and community resources
Ability to identify needs for new or revised programs
Ability to represent the CSU system to the community and build professional relationships
Ability to manage logistics for class offerings
Demonstrated success in securing workforce development or education-related grants. Knowledge of adult education, reskilling/upskilling, continuing education, and regional workforce trends
Experience building cross-sector partnerships (e.g., with employers, community colleges, public agencies)
Strong organizational skills and attention to detail in managing proposal components and deadlines. Experience working with data to support needs assessment and impact reporting
Must have one to two years of experience administering or coordinating educational training programs
Working knowledge of Microsoft Office (including Word and Excel), social media, web searches, and email applications
Ability to work occasional evenings and weekends as needed
Equivalent to a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
5-years of progressively responsible experience performing varied or specialized administrative and analytical duties and/or service as a program administrator
Preferred
Master's degree in a relevant field
Five or more years of successful experience writing and winning competitive grants for federal, state, non-profit, and corporate funders
Familiarity with California regional workforce systems, WIOA-funded programs, or ETP (Employment Training Panel) funds
Knowledge of San Diego's workforce development ecosystem and strategic priorities
Proficiency with project management tools (e.g., Smartsheet, Trello) and collaborative platforms (e.g., Microsoft Teams, Zoom)
Working knowledge and familiarity with various artificial intelligence tools to support efficient and productive grant writing and reporting operations
Equivalent of three or more years of experience in higher education
Experience working in a continuing education, or self-support organization
Experience working with such tasks as motivating and/or monitoring individuals, teams, deadlines, budgets, public relations, marketing, recruitment, etc
Experience with gathering and documenting processes and procedures
Experience compiling data and making recommendations for improvement based on analysis
Experience in researching and analyzing market trends and forecasting future program performance
Company
San Diego State University
San Diego State University is a public institution offering diverse educational experiences. It is a sub-organization of California State University.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$16MKey Investors
The Conrad Prebys FoundationNational Science FoundationU.S. Department of Agriculture
2025-05-28Grant· $1M
2024-07-03Grant
2023-06-01Grant· $5M
Leadership Team
Leslie Levinson
CFO
Amy Weiss
Professor of Journalism
Recent News
2025-11-19
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