Aliquippa Elementary School · 2 months ago
Business Office Administrative Assistant / Accounts Payable
Aliquippa, PA
Full-time
Onsite
Mid Level
$40K/yr - $50K/yr
3+ years expAliquippa School District is seeking a highly organized and detail-oriented Assistant Business Manager / Accounts Payable Specialist to support the efficient and accurate management of district financial operations. This position assists the Business Manager in administering all aspects of the district’s fiscal affairs, including budgeting, accounting, purchasing, payroll oversight, and reporting.
EducationPrimary EducationSecondary Education
Responsibilities
Process and manage invoices, purchase orders, and expense reimbursements in a timely and accurate manner
Plan with departments to ensure all invoices and supporting documentation are properly approved
Liquidate purchase orders and reconcile receipts, expenditures, and account coding
Communicate with vendors and district staff to resolve invoice or payment discrepancies
Perform weekly deposits of cash, checks, and money orders
Prepare and post journal vouchers and entries to the general ledger
Maintain accurate documentation and vendor files for all financial transactions
Oversee and reconcile district credit card accounts monthly
Prepare, review, and distribute annual 1099 forms
Assist in audit preparation and provide required documentation to auditors
Support processing of ACH and wire payments and assist with vendor setup and tracking
Assist the Business Manager in developing and monitoring district fiscal policies, procedures, and internal controls
Prepare and review monthly bill lists and supporting materials for board approval
Record revenues and financial adjustments in the accounting system
Support the completion of the Annual Financial Report and federal program submissions
Assist with financial projections, budget transfers, and maintenance of the chart of accounts
Provide financial data for Child Accounting, PIMS, and state/federal reporting
Participate in pre-audit reviews and support external audits
Support payroll operations including data entry, reconciliation, and reporting accuracy
Maintain current knowledge of legislative and procedural changes impacting payroll and accounting functions
Assist with quarterly and annual payroll reporting as needed
Collaborate with district departments and administrators to improve efficiency of financial operations
Participate in monthly Business Office meetings to coordinate fiscal processes and upcoming projects
Maintain confidentiality and ensure compliance with all applicable federal, state, and local financial regulations
Perform additional duties as assigned by the Business Manager or Superintendent
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Management, or related field (required)
3–5 years of experience in accounting or financial operations
Demonstrated proficiency in Microsoft Excel, Google Workspace, and accounting software systems
Strong organizational, analytical, and problem-solving skills
Ability to manage multiple priorities and meet deadlines
Excellent communication and interpersonal skills
High level of professionalism, confidentiality, and integrity
Preferred
3–5 years of experience in accounting or financial operations (school district or public sector experience preferred)
Company
Aliquippa Elementary School
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase