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Simpson Gumpertz & Heger (SGH) · 1 day ago

HR Associate, Operations (Compliance Focus), WAL

Waltham, MA

Full-time

Hybrid

Entry, Mid Level

3+ years exp

Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for their clients’ complex challenges. The HR Associate, Operations will support compliance and administrative processes across the organization, ensuring adherence to federal, state, and local employment laws.

ConsultingLegal

Comp. & Benefits

Responsibilities

Support the HR Operations Manager related to compliance with federal, state, local, and federal contractor requirements

Draft new or updated policies for our Employee Handbook related to new or changed employment laws

Liaison with the Director of HR, HR Operations Manager, and Talent Development staff regarding compliance with state or local anti-harassment and anti-discrimination training requirements (e.g., annual and/or bi-annual trainings based on state lived or worked in)

Audit and review internal processes to ensure compliance with Form I-9 and E-Verify, including monitoring SGH’s electronic I-9 platform

Manage ongoing communication with employees related to employment notices (e.g., annual, new hire and separation notifications)

Maintain and manage SGH’s legally required employment postings

Collaborate with our HR Operations Associate related to fulfilling external data reporting requirements, including Equal Employment Opportunity (EEO-1), Veteran’s 4212, and CA pay data reporting

Support requests from SGH’s internal departments and engineering teams related to pursuit and project compliance, such as reviewing internal policies and procedures and providing information for compliance certificates

Manage ongoing background and drug and alcohol screening requirements by completing appropriate checks within the noted timeframes. This includes working with our engineering staff to meet project/client requirements

Coordinate the annual motor vehicle record check process to ensure employees driving for SGH meet our internal policy requirements

Coordinate with the HR Operations Associate to update our onboarding platform (Greenhouse Onboarding) with required forms and notices for new hires

Support the HR Operations Manager related to compliance with FLSA

Collaborate with the HR Operations team related to document retention for personnel files and I-9s

Support HR Operations Manager and SGH’s legal team related to data protection and privacy policies and procedures

Organize internal documents, reference materials, and tracking sheets to support required compliance items and retention requirements

Partner with the HR Benefits team related to HR Operations & Benefits joint policies

Qualification

Employment laws knowledgeHR compliance experiencePolicy draftingADP WorkforceNowMS Office proficiencyVerbal communicationWritten communicationAttention to detailConfidentialityCollaboration