The University of Tennessee Health Science Center · 3 months ago
Senior Administrative Service Assistant-West TN Family Practice
Memphis, TN
Full-time
Onsite
Mid, Senior Level
$19.67/hr - $19.67/hr
4+ years expThe University of Tennessee Health Science Center is seeking a Senior Administrative Service Assistant to provide high-level administrative support for the Department of Family Medicine-St. Francis. This role involves assisting with faculty promotion, scheduling meetings, processing invoices, and managing various administrative tasks for the department.
Health CareHigher EducationMedical
Responsibilities
Assists the Chair with faculty promotion and tenure and faculty evaluations
Prepares medical student letters of support for the Chair and uploads them into the ERAS system
Schedules meetings, reserves conference rooms, and ensures audio visual needs are available
Prepares agendas, takes minutes, and transcribes for the weekly, monthly, and regularly scheduled meetings in the department
Processes invoices and employee reimbursements for payment or request for reimbursement of moving expenses, travel, supply purchases, and other business expenses through the accounting system including properly coding all expenses
Collects and processes monthly and bi-weekly time sheets from faculty and staff and enters information into the accounting system for approval
Assists faculty with preparation and organization of presentations, publications, manuscripts and reports the COM and/or Chancellor reports
Assists with residency program; manages request for verification of training for prior graduates and processes request for facilities repairs
Conducts various administrative tasks for the Chair and all other faculty within the Department of Family Medicine (i.e., prepares correspondence, answers/routes phones, distributes mail, completes/routes forms, and orders office supplies)
Maintains UT inventory for St. Francis program, processes requests for facility repairs, and orders office supplies
Performs other related duties as assigned
Qualification
Required
High School Diploma or GED. (TRANSCRIPT REQUIRED)
Four (4) years of administrative experience; OR a combination of education and experience to equal four (4) years
Excellent verbal and written communication
Proficient computer skills in all aspects of Microsoft Office
Excellent customer service and interpersonal skills
Ability to multitask and possess analytical, independent thinking, and decision-making skills
Ability to learn various UT systems, DASH/Oracle, Market Place, and others as needed
Preferred
Prior work in an educational environment or medical office
Company
The University of Tennessee Health Science Center
Established in 1911, The University of Tennessee Health Science Center aims to improve human health through education, research, clinical care and public service.
1001-5000 employees
H1B Sponsorship
The University of Tennessee Health Science Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (100)
2024 (91)
2023 (86)
2022 (74)
2021 (69)
2020 (82)
Funding
Current Stage
Late StageTotal Funding
$10.91MKey Investors
National Cancer InstituteHealth Resources and Services Administration
2022-08-26Grant· $3.16M
2022-07-26Grant· $3.9M
2022-03-31Grant· $2.05M
Leadership Team
Rachal McCray
CTO/ Police Dispatcher
Raaj Kurapati
Executive Vice Chancellor and Chief Operating Officer
Recent News
2025-10-02
Genetic Engineering News
2025-09-28
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