University of Utah ยท 2 months ago
Administrative Assistants
Salt Lake City, UT
Full-time
Onsite
Entry, Mid, Senior Level
$25.21/hr - $27.07/hrUniversity of Utah is seeking an Administrative Assistant for their Biochemistry Administration Department. The role involves providing direct administrative support, managing schedules, and acting as the primary point of contact for the office while maintaining a high level of professionalism and organization.
Higher Education
Responsibilities
Maintains exceptional level of professionalism and discretion in managing complex issues and interactions
Resolves a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public entities
Manages schedules and organizes active and complex calendar and travel logistics for faculty and lab staff and students
Oversee office workflows, including ordering supplies, processing mail, and maintaining a well-organized and clean work environment
Navigate university and department policies and procedures
Act as a resource for faculty, students, and staff, assisting with administrative and operational needs
Prepares and maintains office Standard Operating Procedure documents, files, and other pertinent information related to office administration
Daily responsibilities: Conference room reservations, Order, issue and maintain office and lab keys, Grant and remove building access, Restock and order office supplies, Submit building maintenance requests, Distribute mail, Post weekly conference room calendars, Update Biochemistry Human Resource system, Greet visitors and answer phones, Emergency Radio call-in on Fridays, Monthly Birthday Boards, Maintain Standard Operating Procedure files, Answering emails, Maintain bulletin board flyers around the building
Works closely with the Office Administrator, and provides cross-functional support with the Business Analyst and Purchasing Program Manager, ensuring efficient program operations
Develop a strong understanding of department functions and cross-train in various administrative areas
Serve as a liaison between different stakeholders, facilitating smooth communication and operations
Website content updates using Drupal and Squarespace Content Management Systems
Possible image processing using Adobe Lightroom (no prior experience required)
Review purchase order status and make adjustments based on need
Review invoices for accuracy and upload to procurement system
Assist with reallocation of credit card purchases
Qualification
Required
Must be able to manage multiple competing interests and priorities
Serve as the primary point of contact for the office, greeting visitors, answering phones, and responding to inquiries
Strong verbal and written communication skills are quintessential to internal stakeholders (faculty members and staff)
Strong self-motivation, task prioritization, superb organizational skills, and a solution-oriented approach with a positive attitude are vital assets for this position
Maintains exceptional level of professionalism and discretion in managing complex issues and interactions
Resolves a variety of complex administrative problems for the institution leadership, faculty, staff, students, and the public entities
Manages schedules and organizes active and complex calendar and travel logistics for faculty and lab staff and students
Oversee office workflows, including ordering supplies, processing mail, and maintaining a well-organized and clean work environment
Navigate university and department policies and procedures
Act as a resource for faculty, students, and staff, assisting with administrative and operational needs
Prepares and maintains office Standard Operating Procedure documents, files, and other pertinent information related to office administration
Daily responsibilities include conference room reservations, ordering, issuing and maintaining office and lab keys, granting and removing building access, restocking and ordering office supplies, submitting building maintenance requests, distributing mail, posting weekly conference room calendars, updating Biochemistry Human Resource system, greeting visitors and answering phones, emergency radio call-in on Fridays, maintaining monthly birthday boards, maintaining Standard Operating Procedure files, answering emails, and maintaining bulletin board flyers around the building
Works closely with the Office Administrator, and provides cross-functional support with the Business Analyst and Purchasing Program Manager, ensuring efficient program operations
Develop a strong understanding of department functions and cross-train in various administrative areas
Serve as a liaison between different stakeholders, facilitating smooth communication and operations
Website content updates using Drupal and Squarespace Content Management Systems
Possible image processing using Adobe Lightroom (no prior experience required)
Review purchase order status and make adjustments based on need
Review invoices for accuracy and upload to procurement system
Assist with reallocation of credit card purchases
1 year of higher education can be substituted for 1 year of directly related work experience
Administrative Assistants, I: Requires little to no related experience
Administrative Assistants, II: Requires at least 1 year of related experience
Administrative Assistants, III: Requires 3+ years of related experience
Administrative Assistants, IV: Requires 5+ years of related experience
Preferred
Proven experience in an administrative support role, preferably in academic or professional setting
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills, with a high level of professionalism and attention to detail
Proficiency in Mac and PC computers, Microsoft Office Suite (Word, Excel, Outlook), Teams/Zoom, and ability to learn new systems quickly
Experience and proficiency in Concur Travel and Purchase system
Demonstrated ability to work independently, solve problems proactively, and adapt to evolving priorities
A polished and professional presence that aligns with our workplace culture
Company
University of Utah
The University of Utah, located in Salt Lake City in the foothills of the Wasatch Mountains, is the flagship institution of higher learning in Utah.
Founded in 1850
10001+ employees
H1B Sponsorship
University of Utah has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (216)
2024 (189)
2023 (201)
2022 (175)
2021 (156)
2020 (174)
Funding
Current Stage
Late StageLeadership Team
Allison Nicholson
Special Assistant to CFO
Bruce Hunter
Interim Chief Innovation and Economic Engagement Officer
Recent News
National Institutes of Health (NIH)
2023-06-27
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