Overbrook School for the Blind · 3 months ago
School Secretary
Philadelphia, PA
Full-time
Onsite
New Grad, Entry Level
$15/hr - $33/hrOverbrook School for the Blind is dedicated to enhancing educational opportunities for persons with visual impairments. The School Secretary will provide comprehensive administrative support to ensure efficient daily operations and high-quality service delivery.
Education Management
Responsibilities
Provide administrative support as directed by the supervisor, including clerical and project-based tasks
Maintain staff timecards and submit to Human Resources on time and accurately
Maintain organized and accurate filing systems for documents, forms, and correspondence
Handle routine office tasks such as photocopying, scanning, and faxing documents
Monitor and respond to voicemail and email communications daily, following up as needed
Draft and distribute professional correspondence to parents, staff, school districts, and other stakeholders; maintain copies of all outgoing communications
Track referrals and admissions in a centralized database; investigate and resolve any discrepancies in records
Prepare and send acceptance letters in a timely and accurate manner
Record, format, and distribute meeting minutes for program and admissions meetings
Coordinate the mailing of new student enrollment packets and required school forms to parents
Maintain up-to-date student enrollment records and update rosters as needed
Schedule and reserve meeting spaces using Google Calendar
Answer incoming phone calls, direct callers appropriately, and provide assistance or follow-up when needed
Coordinate travel arrangements, including booking transportation, accommodations, and managing petty cash as required
Enter and retrieve data in PowerSchool; generate student-related reports upon request
Access student information in eSPED and retrieve therapy and other student reports as necessary
Utilize and maintain proficiency in software including PowerSchool, eSPED, Microsoft Word, Excel, PowerPoint, and Google Workspace (Docs, Forms, Sheets, etc.)
Perform additional duties as assigned to support departmental needs
Qualification
Required
High school diploma or equivalent required
In lieu of post-secondary education, relevant experience as an administrative assistant, executive secretary, or similar role may be considered
Proficiency in Windows and Microsoft Office Suite, including Word (mail merge), Excel (spreadsheets, charts, graphs), and Outlook
Skilled in operating standard office equipment (copiers, scanners, fax machines, multi-line phones, etc.)
Ability to multitask effectively, adapt to new technology, and quickly learn new software and databases
Must be able to lift 50-lbs minimum, with assistance. Participate in 2-person lifts
Preferred
Some college coursework (2–4 years) preferred
Experience using Google Workspace (Docs, Forms, Sheets, etc.)
Familiarity with student information systems such as PowerSchool and special education software such as eSPED or other IEP management platforms
Benefits
Competitive salary and benefits package reflective of the applicant’s training and experience
Liberal financial support for the pursuit of advanced degrees
Company
Overbrook School for the Blind
The Overbrook School for the Blind was established in 1832 in Overbrook, Philadelphia, Pennsylvania.
Founded in 1832
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Joe Van Bernum
CFO
Recent News
2025-04-26
Company data provided by crunchbase