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Family Centers · 21 hours ago

Administrative Specialist

Greenwich, CT

Full-time

Onsite

Mid Level

$53K/yr - $53K/yr

3+ years exp

Family Centers is a nonprofit organization in Fairfield County, seeking a highly organized Administrative Specialist to provide office administration support at their Greenwich headquarters. The role involves managing office operations, supporting the Executive Team, and delivering exceptional customer service in a mission-driven environment.

ChildrenEducationHealth CareNon Profit

Hiring Manager

Joanne Derwallis, SPHR

Responsibilities

Serve as the first point of contact for visitors, phone calls, and emails, ensuring excellent customer service

Provide administrative support to the Executive Team, including calendar management, scheduling, and meeting coordination

Oversee day-to-day office operations for our executive offices and Grauer preschool, ensuring efficiency and professionalism

Assist with grant documentation, compliance reporting, and accreditation paperwork

Perform accurate data entry and administrative support for health, education, and human service programs

Manage office supplies and building inventory—ordering and organizing as needed

Monitor facilities issues and contribute to the Safety Committee to maintain a safe work environment

Collaborate with leadership and staff to improve administrative processes and productivity

Perform other related administrative duties as assigned

Qualification

Microsoft Office SuiteOrganizational skillsTime managementMultitasking skillsWritten communicationVerbal communicationConfidentialityTeam-orientedIndependent work