Talent Connect · 2 months ago
Senior Administrative Manager
SAN DIEGO, CA
Full-time, Contract
Hybrid
Senior Level
5+ years expTalent Connect is a mission-driven organization seeking a Senior Administrative Manager to provide high-level leadership and operational oversight of administrative functions. The role involves supporting the CEO, managing a team of administrative professionals, and ensuring efficient operations within the organization.
Staffing & Recruiting
Responsibilities
Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, and document preparation
Oversee scheduling priorities, prepare executive reports and board materials, and organize leadership and strategic planning sessions
Maintain discretion while managing sensitive and confidential information
Serve as a liaison between the executive office and internal/external stakeholders, including board members, donors, and community partners
Coordinate leadership and board meetings: prepare agendas, distribute materials, take minutes, and ensure follow-up on action items
Lead and mentor a team of administrative professionals, fostering collaboration and accountability
Oversee daily office operations, facilities, and administrative systems to ensure efficiency and compliance
Develop and implement policies, procedures, and workflows that align with organizational goals
Collaborate with leadership on special projects and cross-departmental initiatives
Manage project timelines and deliverables from inception to completion
Assist in budget development, track expenses, and ensure administrative operations stay within financial targets
Coordinate all board and committee meetings, including materials preparation, scheduling, and logistics
Track volunteer hours, maintain rosters, update bylaws or policies as needed, and manage onboarding for new board members
Ensure compliance with governance requirements and organizational bylaws
Identify opportunities to streamline administrative systems and processes
Recommend and implement operational improvements to enhance overall organizational performance
Qualification
Required
Bachelor's degree in Business Administration, Public Administration, or related field preferred (or equivalent experience)
5–7 years of experience in administrative management, including at least 5 years in a leadership role—ideally within a mission-driven or nonprofit organization
Proven ability to lead and develop administrative teams
Strong written and verbal communication skills; capable of engaging effectively with executive leadership and external partners
Expertise in operations, budgeting, and office systems
Strong project management and organizational skills
High level of professionalism, discretion, and integrity
Proficient in Microsoft Office Suite, virtual meeting platforms, and project management tools
Company
Talent Connect
We are a boutique executive search firm specializing in helping clients fill their 'hard-to-find' or highly specialized positions across various sectors and industries on both sides of the U.S.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Nicole Yee
Executive Recruiter & Managing Partner
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