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NEOGOV · 3 months ago

HR - Payroll & Benefits Specialist

Nashua

Full-time

Onsite

Entry, Mid Level

2+ years exp

NEOGOV is looking for an HR Specialist - Payroll and Benefits to manage the people operations for staff, faculty, and student workers at Rivier University. This role involves overseeing payroll processing, benefits administration, and ensuring compliance with legal requirements.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Manage the end-to-end payroll process and workflow, including data entry, payroll calculation, and distribution of payments

Compile, verify, and input all necessary information for bi-weekly payroll processing, including but not limited to pay rate changes, deductions, and one-time payments

Maintain accurate records in the payroll system. Investigate and resolve discrepancies or issues in payroll processing promptly

Review and validate to ensure accurate deductions for taxes, benefits, retirement contributions, garnishments, and other withholdings

Ensure the accurate recording of wages, taxes, and benefits expense to the general ledger and assist in year-end close

Act as the main contact for any payroll-related questions, issues, or concerns from colleagues and external parties (employment verifications, government agencies, etc.)

Conduct regular audits and analyses of journal reports against bi-weekly payroll documents, identifying and addressing discrepancies promptly

Work with the Financial Aid Office on the proper classification of Student Work Study and provide reporting as needed

Manage payroll for students in Federal Work Study program, working closely Financial Aid department

Coordinate with the Finance team to prepare quarterly 941's and state monthly and/or quarterly returns. Prepare journal entries to record payments and adjust accrued tax amounts if applicable

Administer year-end processing and reconciliation including the preparation and distribution of W-2's, and electronic posting of W-2's to Employee Self Service (ESS), also electronic filings to IRS and various states

Ensure all payroll documentation is stored and managed according to the University’s policy and in compliance with legal requirements

Enter and maintain all benefits enrollments, changes, and terminations in the payroll system and the benefit carriers’ portals, ensuring accuracy and timeliness

Reconcile monthly benefits invoices with payroll deduction reports and enrollments, submitting invoices to the Director for approval

Review and verify monthly or quarterly invoices from benefit vendors to ensure accuracy, ensuring that all charges align with plan offerings, rates, and contract terms

Reconcile benefit vendor invoices against internal records and payroll deductions to ensure that all amounts match, and discrepancies are resolved promptly

Oversee the timely payment of invoices, ensuring the correct allocation of funds to the appropriate accounts. Work with the accounts payable team to ensure payments are processed and reconciled

Analyze adjustments needed to fund benefit plans, including premium adjustments, claims costs, or changes in employee participation

Support audits related to benefits plans by ensuring all vendor contracts, billing statements, and payment records are accurate and accessible for review

Ensure proper payroll deductions for benefits, including health insurance premiums, retirement contributions (403 (b), flexible spending accounts (FSAs), and Health Savings Accounts (HSAs)

Regularly reconcile benefit data between the University’s systems (e.g., HRIS, payroll, accounting) and vendor records to ensure consistency and accuracy

Take ownership of completing the annual federal IPEDS report, ensuring accuracy and compliance with regulatory requirements

Oversee non-discrimination testing and census data for all benefit plans, ensuring compliance with regulatory requirements

Compile payroll data for various reports, audits, and verifications requested by internal

Lead the preparation of documentation and data for external audits of Title IV funding (Work Study - FISAP), 403(b), workers compensation and other financial audits, working closely with relevant stakeholders to ensure timely and accurate submission

Assist in the compilation of data for annual payroll budget projections as well as salary and benefit analysis

Qualification

Payroll processingBenefits administrationExcel proficiencyFederal payroll lawsBenefits complianceProblem solvingInterpersonal skillsCommunication skillsAdaptabilityConfidentiality

Required

Bachelor's degree required

2-3 years of relevant payroll and benefits experience

Strong problem solving, writing, math, and multitasking skills

Self-starter, ability to communicate effectively in written and oral form

Strong interpersonal skills and the ability to successfully work in a small, motivated team and collaborate cross-departmentally

Computer skills and proficiency with a variety of computer applications, including word-processing, reporting platforms, payroll and benefits systems, Office 365

Solid working knowledge of Excel (including Vlookup, Xlookup, Pivot Tables), and ERP systems

Familiarity with federal, state and local payroll laws and regulations

Familiarity with benefits compliance regulations

Experience working with moderately complex technology systems

Flexibility and adaptability in an emerging and changing environment

Ability to maintain confidentiality and appropriately manage access to confidential information