This job has closed.

Touro University · 4 months ago

Administrative Coordinator - Master of Public Health

Vallejo, CA

Full-time

Onsite

Mid Level

$52K/yr - $64K/yr

3+ years exp

Touro University is seeking an Administrative Coordinator for their Master of Public Health program. The role involves managing day-to-day operations, student inquiries, and program events, ensuring smooth administrative support for the program.

Higher Education

H1B Sponsor Likely

Responsibilities

Represents the program by greeting students and visitors, requesting program information and directing inquiries to appropriate personnel

Aids in the administration of program goals and objectives and maintains day-to-day administrative support operations of the program

Coordinates hiring process for TAs, adjuncts and guest speakers

Manages course inventories and classroom reservations each semester

Ensures accurate student enrollment each semester

Manages faculty advising assignments, follow up and documentation

Communicates with students regarding enrollment issues

Registrar Liaison: Processes students' add/drop forms and grade change forms, graduation status, withdrawals, LOAs

Tracks student degree progress and performs informal degree audits for all students three times per year

Facilitates course site access for all students, TAs and faculty and final grade submission

Manage the updating of the Student Handbook

Maintains the departmental calendar to schedule appointments and engagements; class schedules; maintains student and program calendars; compiles student book lists and required materials

Prepares agendas and take minutes at committee meetings as assigned; assure minutes and other pertinent materials are prepared and distributed; maintains official records of such meetings in the form of tapes, minutes or other media

Manages the Program’s communications which include receiving and screen incoming calls and visitors; evaluate requests and inquiries; makes referrals to appropriate faculty or administrative staff or provides requested information as appropriate

Facilitates and coordinates service requests for IT, AV, room reservations

Ordering program promotional materials and office supplies

Co-coordinates all PH Program events, including PH Program orientations (twice per year), annual graduation, luncheons, program retreats and all student related event activities

Facilitates travel and accommodations and meeting logistic for visiting program guests (adjunct faculty, guest speakers, students, etc.)

Coordinates Program participation in the annual conference, including booth organizing, student participation and travel

Organizes Joint, COP and COM Student Interview schedules

Supports the Joint PA/MPH White Coat Ceremony

Program Liaison for Research Day

Supervise work-study students and others as directed by the Program Director

Qualification

Administrative coordinationDatabase managementEvent planningMicrosoft ExcelMicrosoft WordLogistical skillsMultitaskingAdvanced communicationTeamworkTime managementConfidentiality

Required

College Degree – BA or BS preferred

Three (3) years in administrative coordination or equivalent experience preferred

Must be generally computer literate and able to troubleshoot superficial problems and/or identify problems that require a higher level of technical expertise

Logistical and mathematical skills required to create, maintain, back-up, and distribute databases required for the manipulation of the confidential student gradebook

Advanced user of Microsoft Excel and Microsoft Word preferred

Familiar with PowerPoint, and Adobe Professional

Experience in event organization, planning, and execution

Advanced verbal and written communication skills

Comfortable operating at a high level of multitasking within an academic departmental structure

Ability to provide efficient and accurate administrative assistance and secretarial support

Knowledge of budget and fiscal management practices as it relates to processing purchasing requests/orders

Ability to quickly assimilate information particularly in a demanding academic setting

Proficient computer and office equipment skills – see above

Ability to work in a group as a team as well as independently

Ability to maintain confidentiality and confidential records

Excellent at scheduling, time management, and prioritization

Ability to demonstrate facile ability in learning new administrative technologies, platforms, etc

Preferred

Three (3) years in administrative coordination or equivalent experience preferred

Advanced user of Microsoft Excel and Microsoft Word preferred

Preferred familiarity with Canvas, Qualtrics, Banner, and Examsoft

Company

Touro University

Touro University is a Jewish-sponsored independent institution of higher and professional education.

Founded in 2016

Valhalla, New York, USA

1001-5000 employees

https://dental.touro.edu

H1B Sponsorship

Touro University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (11)

2024 (5)

2023 (8)

2022 (1)