Eggs Unlimited · 1 day ago
Executive Assistant to CEO - Travel & Calendar
Irvine, CA
Full-time
Onsite
Mid, Senior Level
$100K/yr - $150K/yr
5+ years expEggs Unlimited is one of the world’s largest suppliers of eggs, servicing the biggest retail and food manufacturing companies around the globe. They are seeking a meticulous and highly responsive Executive Assistant to the CEO, focused on travel and calendar management, ensuring seamless coordination and proactive management of all travel bookings and calendar scheduling.
Food Production
Responsibilities
Manage and update the CEO's calendar daily, ensuring zero conflicts and appropriate lead/travel time
Schedule internal and external meetings, conference calls, and events with high attention to time zones and logistical flow
Register the CEO for conferences and manage end-to-end logistics including accommodations, transportation, and access credentials
Anticipate calendar needs and proactively suggest adjustments for efficiency and wellness (e.g. rest periods, travel recovery time)
Book complex multi-city commercial and private travel with precision, balancing cost, convenience, and efficiency
Monitor flights in real-time and proactively communicate gate changes, delays, weather issues, or cancellations, providing immediate alternatives when needed
Prepare and send detailed travel briefings, including boarding passes, confirmations, and key trip notes
Ensure all ground transportation, hotel stays, rental cars, and dining reservations are confirmed and seamlessly coordinated
Track and manage all travel credits and loyalty programs to ensure maximum value and usage before expiration
Think several steps ahead to identify and resolve scheduling or travel conflicts before they occur
Keep all records, confirmations, and changes well-organized and accessible at all times
Be available during off-hours during travel or in times of urgent need
Ad hoc projects and administrative tasks not limited to the responsibilities above
Qualification
Required
Minimum 5 years of experience as an executive or personal assistant in a high-demand environment
Proven experience supporting the C-suite
Superior organizational skills with meticulous attention to detail
Strong written and verbal communication abilities
Proficiency in managing complex calendars and travel arrangements
Adept at using technology, including solid proficiency with Microsoft Excel
Ability to anticipate needs, think critically, and offer solutions with minimal supervision
Demonstrates flexibility, resourcefulness, and a proactive attitude
Benefits
Fully paid medical, dental, and vision coverage for employees
Company-paid life and disability insurance to ensure peace of mind
A 401(k) plan with company match to support your financial goals
Daily catered lunches and a fully stocked breakroom for your convenience and enjoyment
Opportunities for growth within a company experiencing hyper-growth
Company
Eggs Unlimited
Eggs Unlimited is a family-owned company headquartered in Irvine, California. We are one of the largest egg companies in the nation.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase