MUSC Health · 3 months ago
UNIV - Administrative Coordinator I - Surgery: Surgical Oncology
Charleston
Full-time
Onsite
Entry, Mid Level
2+ years expThe Medical University of South Carolina is actively recruiting for a CMA Administrative Coordinator I within the Division of Surgical Oncology. This role provides high level administrative support to surgeons, optimizing their time spent on administrative matters through various clinical, academic, and public service activities.
Health CareHospitalMedical
Responsibilities
Perform duties as clinical scribe for outpatient clinical appointments for five surgical oncologists. When functioning as a Scribe, will accompany the licensed provider into the exam room, document in the EMR all aspects of care to include chief complaint, history of presenting illness, physical exam and patient plan as directed by the provider. Records the words and activities of the provider-patient portion of the encounter in real-time in the EMR. Initiates patient orders and referrals in the EMR under the direction of the provider and submits relevant information in the medical record. Develops an understanding of the providers practice patterns and key terms used by the provider to ensure efficient and accurate real time documentation of the patient visit. Ensures patient is appropriately prepared for the encounter. Obtains/prepares medical records and other information/documentation pertinent to the encounter
Manage patient referrals ensuring that all outside records are reviewed, scanned and appropriate ancillary tests/pathology have been reviewed or requested and received. Responsible for scheduling and coordinating patient surgeries, diagnostic tests, or other ancillary procedures. Triage patient calls and respond or route appropriately
Assists with tracking CME credits, membership applications and licenses, coordinate reimbursements, sort and respond to mail correspondence, coordinates physician schedules, including scheduling meetings, coordinates airfare/hotel/ground transportation. Maintains calendars and assembles all appropriate information for upcoming meetings. Briefs physician prior to meetings
Take verbal orders, written orders, and medications, arrange for testing/follow up (CT, MRI, referrals, interventional radiology, etc.) and check for results to review with surgeon, and ensuring appropriate pathology have been reviewed, requested and received
Manages and schedules clinic appointments when needed, revises clinic schedules as necessary, reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Responsible for scanning outside records. Route clinic notes to referring providers and consulting physicians
Manage inbox’s; reply to patient phone calls and MyChart messages
Complete posting slips and review OR orders/chart, coordinate with surgery scheduler for accuracy to improve OR work flow, and perform pre-op and post-op education
Other duties as assigned
Qualification
Required
A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services
Strong teamwork, communication, and organizational skills
Excellent patient service and communication skills
Ability to plan, organize projects and prioritize
Must be able to follow written and oral instructions of a complex nature
Excellent typing skills and computer experience with Windows, Microsoft Office, and Adobe Acrobat
Ability to exercise discretion in interpreting and applying established University, Hospital, and/or Departmental policies and procedures
Ability to establish and maintain effective working relationships
Must communicate effectively
Preferred
CMA (AAMA) certified or equivalent preferred
BLS certified
2 or more years Oncology experience preferred
EPIC experience a plus
Company
MUSC Health
MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.
Founded in 1824Charleston, South Carolina, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$133MKey Investors
Armadale Capital
2019-12-19Debt Financing· $133M
Leadership Team
Erik Summers
Chief Medical Officer
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