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UL Standards & Engagement · 2 days ago

Payroll Manager

Evanston, IL

Full-time

Onsite

Senior Level

$99K/yr - $136K/yr

6+ years exp

UL Research Institutes and UL Standards & Engagement are nonprofit organizations dedicated to advancing safety science research. The Payroll Manager is responsible for the oversight and compliance of payroll, payroll taxes, time and attendance, and related systems and processes, ensuring accuracy in all aspects of payroll functions.

CommunitiesInformation ServicesPublic Safety

Responsibilities

Oversee all aspects of in-house payroll processing for US in accordance with federal, state, and local legislation, corporate policies, and industry best practices, adhering to the payroll schedule to ensure paychecks are issued accurately and on time

Manage and maintain HRIS and employee data relating to payroll including earnings codes, tax locations, wage attachments, garnishments, deductions, and time and attendance system to ensure accuracy of all payroll related records

Oversee that all necessary payroll-related government reports and tax filings are performed in compliance with federal, state, and local tax codes, including filing and payment of tax withholding and various other government reporting

Manage International Employer of Record (EOR) and/or payroll vendor(s)

Lead and manage Senior Payroll & Benefits Specialist to ensure accurate and timely and accurate completion of payroll processing, resolving complex payroll discrepancies and ensuring compliance

Manage 401(k) contributions funding and reconciliation, support annual audits and compliance reporting, including filing Form 5500

Stay abreast of changing laws and best practices to inform process improvement and maintenance of systems integration, technology, and legal compliance

Collaborate with the finance department and employee benefits team to ensure accurate allocations relating to payroll

Establish and maintain employee centric payroll operation that includes development of self-service resources, proactive communications and prompt response to employee questions and requests

Create and maintain written procedures for all Payroll department functions

Provide information, reports, and analysis to management and/or internal audit as requested

Contribute to and/or lead other department specific and cross-functional initiatives

Qualification

Payroll complianceHRIS managementPayroll processingCertified Payroll ProfessionalMS Office proficiencyCustomer serviceProject managementAttention to detailCommunication skillsProblem-solving

Required

Advanced knowledge and understanding of payroll compliance and administration, payroll best practices, federal and state payroll and tax regulations, and legal requirements

Demonstrated ability to accurately maintain a payroll system, time and attendance, and HRIS, including the ongoing maintenance of system configurations to align with HR processes

Positive and collaborative interpersonal skills to work effectively with leaders and colleagues across the organization

Exceptional process and project management skills, with the ability to balance day-to-day activities and implementation of processes with specific deadlines

Excellent attention to detail and problem-solving skills. Ability to identify root causes, develop practical solutions, and work in collaboration with colleagues across the organization to address strategic, operational, and any other roadblocks to success

Sound judgment and ability to handle sensitive information and situations with discretion and confidentiality, utilizing policies and procedures to guide appropriate action

Excellent written and oral communication skills

Strong customer service skills with a focus on employee experience

Strong proficiency in MS Office with advanced skills in Excel

Bachelor's degree in human resources, accounting, finance or related discipline, or equivalent combination of education and experience

Minimum 6 years of experience administering payroll processes, with at least 2 years as the primary/lead person on the team

Basic knowledge of employee benefits, practices and procedures