County of Los Angeles · 3 months ago
SENIOR SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS
Los Angeles County, CA
Full-time
Onsite
Mid, Senior Level
1+ years expThe County of Los Angeles is addressing the homelessness crisis and is seeking qualified candidates for the role of Senior Secretary III. The position involves providing administrative support, managing communications, scheduling, and acting as a liaison between the supervisor and various stakeholders.
CommunitiesGovernmentNon Profit
No H1B
U.S. Citizen Only
Responsibilities
Replies to both verbal and written communication
Screens telephone calls, furnishes requested information, refers calls to others better qualified, and personally takes care of those calls which do not require the attention of the supervisor
Makes appointments, keeps calendar, and schedules conferences, meetings and travel arrangements for supervisor
Acts as intermediary between supervisor and staff, transmitting messages, orders, and requests, both written and verbal, and when authorized acts in the supervisor's absence
Acts as liaison officer between the supervisor's office and other departments, agencies, and jurisdictions
Prepares inter-office notices, bulletins, and memoranda, including interpretations of departmental policy and the laws and regulations governing the activities of the office
Gathers data for general information purposes or special reports, contacting other departments, employees, agencies, and individuals for additional material as necessary, and may prepare reports for supervisor's approval upon request
Checks material being submitted for supervisor's attention to ascertain that all relevant data, files, signatures, etc., are included
Relieves supervisor of routine personnel, budget, and other operating details such as scheduling, timekeeping, and contacting the Chief Executive Office, Department of Human Resources, and other departments
Keeps track of the execution of plans, improvements, and projects initiated by the supervisor and recommends improvements in departmental procedures
Supervises lower-level clerical staff
Qualification
Required
One year of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III, Secretary IV, Senior Secretary I or Senior Secretary II
Two years of responsible secretarial experience at the level of Los Angeles County's class of Secretary I or Secretary II
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Typing Rate: 40 net words per minute
Applicants must meet the requirements at time of filing
Company
County of Los Angeles
Please follow Department of Human Resources main page at: https://www.linkedin.com/company/los-angeles-county/
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Carter Hewgley
Senior Director, CEO-Homeless Initiative
Ellen Chow
Program Specialist III, CEO
Recent News
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