San José State University · 13 hours ago
Administrative Services Specialist
San Jose, CA
Full-time
Onsite
Mid Level
$7,059/mo - $7,500/mo
4+ years expSan José State University is seeking an Administrative Services Specialist to provide leadership and business solutions for the School’s complex online and in-person programs. The role involves overseeing financial operations, providing support to directors, and implementing strategic objectives for the department.
Education
No H1B
Responsibilities
Oversee complex department financial information for various funds including Operating Fund, PaCE Fund, Trust Fund, SSETF Fund, Research Foundation Funds, and University Advancement endowed and non-endowed funds
Reconcile and maintain all funds based on university and state policies and procedures
Analyze budget information, address issues, and initiate corrections via University software and tools
Develop and implement policies, procedures, and systems for efficient operations
Prepare periodic, mid-year, and year-end budget projection reports
Audit travel reimbursements, monitor recruitment events budget
Serve as Property Manager and oversee scholarships, including tracking, establishing, and processing awards
Resolve staffing issues, prepare evaluations, monitor work performance
Track and approve payroll, time taken, and HR expense adjustments
Qualification
Required
A bachelor's degree and/or equivalent training
Four years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred
Demonstrated success with financial and audit projects, from planning through reporting, with a strong background in data analysis within a higher education or complex organizational setting
Experience with CSU systems, including CSU financial, travel, and procurement policies, or comparable higher education/state systems
Experience developing and monitoring grant pre-award and post-award budgets, endowments, and scholarships, including financial tracking, reporting, and liaison responsibilities
Proficiency in PeopleSoft/Oracle, OnBase, Adobe, Google Workspace, MS Office, DocuSign, and other database/administrative support tools
Experience preparing and analyzing complex budget projections, including forecasting revenues, mandatory costs, and expenses
Benefits
A comprehensive benefits package typically worth 30-35% of your base salary
Company
San José State University
With the Spartan Edge, you gain more than a degree – you gain career momentum.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Christopher Bankston
Adjunct Faculty | Lecturer
Recent News
2026-01-16
East Bay Times
2025-12-10
2025-11-01
Company data provided by crunchbase