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All God's Children International · 3 months ago

Executive Administrative Assistant to the President

United States

Full-time

Remote

Mid Level

$31.25/hr - $36.06/hr

4+ years exp

All God's Children International is actively seeking a dedicated individual to serve as their Executive Administrative Assistant to the President. This role provides high-level administrative support, manages schedules, coordinates travel, and serves as a liaison with various stakeholders.

Health CareNon Profit

No H1B

Responsibilities

Manage and maintain the President’s schedule, including appointments, meetings, and conferences

Coordinate domestic and international travel arrangements, including transportation, lodging, and conference registration

Create and maintain detailed travel itineraries

Prepare executive-level responses to routine memos, letters, and correspondence

Compose, draft, and proofread a variety of documents, many of which are sensitive and confidential

Scan, copy, and send group notifications using platforms such as Microsoft Outlook and Teams

Attend Executive Team and other leadership meetings; record minutes and track follow-up tasks

Organize monthly staff meetings and assist in planning staff retreats

Coordinate logistics for Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and maintaining meeting minutes

Assist in preparing presentations, reports, and materials for meetings and events

Provide in-person and in-office support when needed

Support the President with general clerical and administrative tasks

Manage special projects by establishing objectives, setting priorities, coordinating with others, and adjusting plans as needed

Provide support for organizational programs and strategic initiatives

Perform other duties and special projects as assigned

Qualification

Calendar managementTravel coordinationMicrosoft Office SuiteWritten communicationTyping 55 WPMOrganizational skillsTime managementConfidentialityTeam collaborationInitiative

Required

Bachelor's degree with a minimum of four years of experience providing administrative support to a senior-level executive. An equivalent combination of education and experience may be considered

Demonstrated experience in scheduling and calendaring, preferably using Microsoft Outlook

Proven ability to compose, edit, proofread, and format written materials

Ability to type 55 WPM

Intermediate level skills with Microsoft Office Suite (Word, Excel, Access, Outlook, and PowerPoint)

Must reside in the Portland, Oregon area to provide occasional in-office and in-person support

Strong organizational and time-management skills with the ability to prioritize and multitask effectively

Excellent written and verbal communication skills, with attention to detail and professionalism

Ability to maintain confidentiality and handle sensitive information with discretion

Calm and courteous demeanor under pressure

Collaborative team player with a spirit of cooperation and openness to all levels of work

Ability to anticipate needs, take initiative, and work independently

Respectfully takes direction from the President and Executive Team

Maintains punctual, regular, and predictable attendance

Ability to read, analyze, and interpret general business correspondence, reports, and inquiries

Ability to write error-free business correspondence, reports, and presentation materials

Ability to effectively present information and respond to questions from supervisors, donors/sponsors, clients, vendors, organization partners, and the general public

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Calculates currency conversion, discounts, and interest, when needed

The job requires advanced computer skills, including logging on to systems, word processing, spreadsheet, report writing, project management, presentation creation/editing, database, use of the internet, and communication by e-mail

Requires knowledge of and use of Microsoft Office 365, including Outlook and Teams

Ability to work with and protect extremely confidential files and information, and have the appropriate discernment regarding handling issues of varying complexity and sensitivity

An ability to define problems, collect data, establish facts, draw valid conclusions, and deal with a variety of abstract and concrete variables

Has the discretion to weigh the levity of an issue and pass it along to the appropriate party/leader within the organization, as needed

Must possess a valid driver's license and ability to supply appropriate documentation/identification to travel authorities when traveling domestically and internationally