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Prince George's Community College · 3 months ago

Office Associate III

Largo, MD

Full-time

Onsite

Entry Level

$34K/yr - $38K/yr

2+ years exp

Prince George's Community College is seeking an Office Associate III to assist the Teaching, Learning, and Student Success department. The role involves performing general clerical duties, providing customer service, and supporting departmental functions by managing office tasks and assisting in budget monitoring.

E-LearningEducationHigher Education

Responsibilities

Processes forms, application and other documents by reviewing completed forms for completeness, verifying information, performing necessary calculation, coding and entering data into computer system

Greets visitors and answers phones; directs person(s) to the appropriate personnel and/or takes messages. Provides standard information regarding department procedures, policies, services, etc. upon request

Provides customer services by providing forms/applications and answering routine questions regarding departmental programs and services

Performs general clerical/administrative support functions. Composes and/or types letters, forms, memoranda, and reports from abbreviated notes, tapes, and records; transcribes and/or takes minutes of routine meetings; copies materials; maintains filing system; sorts and distributes mail

Tracks and monitors office supply inventory and arranges for replenishment of items as necessary

Assist in monitoring the department/work unit budget by compiling data, entering information into proper amount and generating reports for supervisor’s review. Prepares purchase orders ensuring appropriate account numbers are used and submits for supervisor’s signature

Gathers, compiles data from several sources; compares information to verify accuracy and prepares informational and/or statistical reports according to established procedures

Receive and relay incoming calls requesting assistance of departmental personnel and to track and record their activities as needed

Performs related work as required

Qualification

Clerical skillsData entryCustomer serviceBasic mathematical computationsOffice equipment operationCommunication skillsInterpersonal skills

Required

High school diploma, GED, or equivalent required

Two years of work experience in an office setting

Ability to communicate effectively in spoken and written standard English

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls

Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a personal computer, calculator, copier, and fax machine

A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview