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Stoel Rives LLP · 3 months ago

Litigation Practice Assistant (Legal Assistant/Secretary)

Boise, ID

Full-time

Hybrid

Entry Level

$51K/yr - $85K/yr

3+ years exp

Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in their Boise office. This position provides legal and administrative support to litigation attorneys, including document preparation, timekeeping, client service, and general administrative tasks.

Legal

H1B Sponsor Likely

Responsibilities

Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks

Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison

Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests

Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts

Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings

Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website

Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc

Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and special projects and readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a constant-learner, flexible, proactive, efficient and resourceful; take initiative, and follow through; solve problems; work independently and in an interactive team environment; have prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient and fluent in reading, writing, and verbal communication in English

Accurately type 50+ wpm; Proficiency in Microsoft Office suite; Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Paperless Proforma, Intapp, Rendezvous, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred

Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment; read and comprehend handwritten and typed notes or instructions; type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5‑hour workday; learn and effectively use firm style and software applications; accurately proofread documents; accurately record and deliver phone messages; carry files, binders, and pouches of files for short distances

Qualification

Legal Document PreparationMicrosoft Office SuiteLaw Firm SoftwareTimekeepingBillingClient ServiceTyping SpeedOrganizational SkillsInterpersonal SkillsCommunication SkillsAttention to DetailProblem SolvingTeamworkConfidentiality

Required

High school diploma or GED equivalent required

At least 3 years of experience providing legal administrative support, preferably in the area of litigation and/or labor and employment law

Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience

Familiarity with local state and federal court procedures and electronic court filing preferred

Basic understanding of accounting preferred

Accurately type 50+ wpm

Proficiency in Microsoft Office suite

Experience with law firm software, such as iManage, Adobe Acrobat, Emburse, Laurel, Paperless Proforma, Intapp, Rendezvous, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction is preferred

Keep personally identifiable information, personal health information, and attorney/client privileged information confidential

Prioritize daily responsibilities and special projects and readjust as priorities change

Coordinate resources to meet deadlines

Perform multiple tasks in a high-pressure, fast-paced environment

Maintain a calm, courteous, and professional demeanor at all times

Be a constant-learner, flexible, proactive, efficient and resourceful

Take initiative, and follow through

Solve problems

Work independently and in an interactive team environment

Have prompt, regular, and predictable attendance

Have strong organizational, grammar, and proofreading skills

Pay attention to detail

Have outstanding interpersonal and client service skills

Have clear, effective, and professional verbal and written communication skills

Be proficient and fluent in reading, writing, and verbal communication in English

Preferred

Familiarity with local state and federal court procedures and electronic court filing

Basic understanding of accounting

Benefits

Annual discretionary bonus

Paid family & medical leave

Competitive PTO

Remote work options

Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options

Generous firm-contributed health savings account

Pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office

Annual contribution into the employee’s retirement plan

Company

Stoel Rives LLP

Stoel Rives is a leading U.S. corporate and litigation law firm providing sophisticated business clients high quality legal services.

Founded in 1907

Portland, Oregon, USA

501-1000 employees

http://www.stoel.com

H1B Sponsorship

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