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AZUL Hospitality · 3 months ago

Hotel Accountant

Springdale, UT, USA

Full-time

Onsite

Entry, Mid Level

$24/hr - $26/hr

2+ years exp

AZUL Hospitality is seeking a Hotel Accountant to assist and support the General Manager with the hotel's financial operations. The role involves coordinating onsite accounting functions, ensuring compliance with financial regulations, and preparing financial reports.

HospitalityProject ManagementTourism

Responsibilities

Coordinate all onsite accounting functions

Acts as a liaison for all corporate accounting requests

Verifies the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management

Ensure that all administrative procedures are in place and functioning effectively

Ensure compliance with property policies and procedures and all applicable laws

Ensure that accounting practices adhere to legal requirements and standards, including:

Preparing and filing of tax and license information returns

Providing internal and external auditors with the information they need and implementing their recommendations

Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results

Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work

Ensures monthly P&Ls reflect accurate revenues expenses and cost of sales calculations. Facilitates monthly P&L reviews to uncover challenges opportunities and trends

Develop and Achieve Financial Goals

Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis

Responsible for generating end of period reports on a timely basis. Complete monthly property financial package for the ownership group to include P&L, SOI, GL and Balance Sheet

Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received

Prepare and finalize payroll. Monitor and audit staff records and comply with Federal, State, and local laws

Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills

Responsible for the preparation and transmittal of letters requesting payment to outstanding/overdue accounts

Review and maintains accurate files on all contractual obligations

Reconcile vendor statements and solve any discrepancies

Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner

Ensure the collection and payment of applicable local, state, and federal taxes

Advise department management of desirable operational adjustments due to tax code revisions

Develop and implement financial and purchasing strategies, which are aligned with property objectives and internal control practices

Maintain and prepare the monthly tax-exempt worksheet and backup

Ensure that all invoices are prepped, coded ready for approval and entering. Proper prepping of invoices includes matching up packing slips and purchase orders to proper invoice

Maintain complete and accurate accounting files to handle vendor inquiries

Maximize cash flow by proactively managing accounts payable and accounts receivable functions

Prepare and provide balances of accounts receivable recap daily

Preparation of 30/60/90+ day aging report for review

Prepares daily deposits

Gives change to cashiers when needed

Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to GM/Director of Finance or Corporate office

Maintain a variety of logs for tracking and tracing specific month end requirements

Articulate policies and audits compliance of cash handling and credit positions and credit

Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write offs

Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy

Handle guest credit requests, confirms subsequent receipt of invoices, and assists in handling all guest inquiries

Researches and responds to credit card company inquiries and charge backs, documents, and maintains their files

Review and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued

Handle disputed charges, research, and attempt to resolve disputes, provide documentation to confirm accuracy of billing or issues credit as needed

Be prepared to advise the General Manager of all matters relating to accounting. Priorities as the General Manager establishes them shall be completed on a timely basis

Attend operations and leadership meetings

Assist with any guest inquiry

Report maintenance problems, safety hazards, accidents, or injuries

Complete safety training and certifications

May be asked to perform duties related to talent acquisition, new hire onboarding, and employee training

Perform other reasonable job duties as requested by the General Manager

Qualification

Accounting experienceHospitality accountingFinancial reportingBudget analysisTax complianceAccounts receivableAccounts payableCustomer relationsComputer skillsExcel skillsWindows OS knowledgeCommunication skillsOrganizational skillsLeadership skillsDetail-oriented

Required

Assist and support the General Manager with the maintenance and control of the hotel's financial operations

Coordinate all onsite accounting functions

Acts as a liaison for all corporate accounting requests

Verifies the accuracy and timeliness of all finance functions: daily and month end reporting payroll processing income audit accounts payable accounts receivable and cash and credit card management

Ensure that all administrative procedures are in place and functioning effectively

Ensure compliance with property policies and procedures and all applicable laws

Ensure that accounting practices adhere to legal requirements and standards

Preparing and filing of tax and license information returns

Providing internal and external auditors with the information they need and implementing their recommendations

Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results

Adhere closely to policies and procedures, practicing the highest standards of performance

Set the highest possible example in conduct, temperament, punctuality, and standards of work

Ensures monthly P&Ls reflect accurate revenues expenses and cost of sales calculations

Facilitates monthly P&L reviews to uncover challenges opportunities and trends

Develop and Achieve Financial Goals

Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis

Responsible for generating end of period reports on a timely basis

Complete monthly property financial package for the ownership group to include P&L, SOI, GL and Balance Sheet