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Davis Polk & Wardwell LLP · 1 day ago

Administrative Assistant- Legal Service Team

New York, United States

Full-time

Onsite

Entry, Mid Level

$60K/yr - $90K/yr

1+ years exp

Davis Polk & Wardwell LLP is an elite global law firm known for its sophisticated legal practices. The Administrative Assistant provides essential secretarial, technical, and organizational support to lawyers and managerial staff, ensuring effective communication and professionalism.

AdviceConsultingLegalProfessional Services

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Create, revise and print correspondence, memoranda and other legal documents

Answer and place telephone calls professionally; take accurate and complete messages

Review electronic and physical mail and other correspondence

Establish and maintain calendar for principals

Make appointments and travel arrangements for principals

Transcribe and type dictation to produce a variety of legal documents as requested by lawyers

File documents

Organize client and internal meetings

Input attorney time and reimbursable expenses

Prepare client bills

Understand and calculate financials related to billing invoices

Fill printers and copier with paper each morning and during the day as necessary

Prepare Working Group Lists (WGLs)

Update InterAction database with client contact information

Open/edit client matters

Run conflict checks

Able to provide coverage to Principals on the practice floors as needed

Qualification

MS WordExcelPowerPointOutlookAderantInterActionInterpersonal skillsTeamworkCommunicationConfidentiality

Required

Ability to manage a varied workload and meet deadlines

Must be punctual and reliable

Proficient in MS Word, Excel, PowerPoint, Outlook and other applications as needed

Strong interpersonal skills

Must be able to work collaboratively with lawyers and staff, demonstrating strong teamwork and a positive attitude

Flexibility in daily schedule to accommodate unexpected situations arising from attorneys/legal assistants and other staff

Excellent written and verbal communication skills

Ability to proofread typed material for typographical, spelling and grammatical errors

Ability to type with speed and accuracy

Ensure confidentiality of all the Firms and clients' documentation and information

Associate Degree or higher

1 to 5 years' experience as an administrative assistant or paralegal

Preferred

Experience with Aderant, PSShip, Enterprise Emburse, InterAction (preferable)

Benefits

Competitive salary

Comprehensive benefits package

Company

Davis Polk & Wardwell LLP

Glassdoor4.1

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board.

Founded in 1849

New York, New York, USA

1001-5000 employees

http://www.davispolk.com

H1B Sponsorship

Davis Polk & Wardwell LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (50)

2024 (41)

2023 (29)

2022 (33)

2021 (28)

2020 (38)