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Canyon Ranch · 3 months ago

Office Supervisor - Facilities & Engineering

Tucson, Arizona

Full-time

Onsite

Mid Level

Canyon Ranch is an industry-leading proponent of the wellness lifestyle, offering wellness destination resorts and the largest day spa in North America. They are seeking an Office Supervisor for their Facilities & Engineering departments to provide administrative support, manage calendars, and assist with general accounting duties.

Health Care

Responsibilities

Performs administrative work primarily for the engineering, facilities, and security departments

Supports the Director, Associate Director, Managers, and staff as needed

Troubleshoots problems and non-routine situations by determining the proper action to take through interpretation of protocols, policies, and practices

Continuous communication with high-level administrative offices to arrange professional meeting appointments requiring use of business vocabulary, tact, discretion and judgment

Work with Canyon Ranch Living homeowners on request, as needed

Provides Administrative support to the Director/Manager and Asst. Managers; Manages the Director/Manager’s calendar

Reply to CRLiving emails and build link tasks

Performs general accounting duties: Generates purchase orders in NetSuite; Receives & submits reports and invoices to Accounting; Creates NetSuite check requests for invoices; Processes invoices for timely payment; Purchases & receives goods

General contract administration in Concord vendor request system/ set up new vendors in Concord vendor system

Coordinates with departmental colleagues and leadership and external units for scheduling appointments by phone, e-mail and in person for all departmental areas

Assists with the onboarding and training of new colleagues in the area of administrative duties

Qualification

Administration supportComputer skillsExcelCustomer serviceCanyon Ranch service standards

Required

Associate degree OR two-year equivalent experience in administration support required - preferably supporting a construction, engineering type organization

Position requires strong computer skills, including excel, software applications

Strong customer service approach

Actively demonstrates Canyon Ranch service standards and Ethos principles with staff and guests