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Toray Composite Materials America, Inc. · 3 months ago

Bilingual (Japanese) Executive Assistant Onsite

Decatur, AL

Full-time

Onsite

Entry Level

3+ years exp

Toray Composite Materials America, Inc. is seeking a Bilingual (Japanese) Executive Assistant to provide administrative and confidential support to the Executive Vice President and the Carbon Fiber Division's executive team. The role involves coordinating schedules, travel arrangements, and serving as a liaison with Japanese speaking contacts, while maintaining confidentiality and discretion.

AerospaceManufacturingSales

Comp. & Benefits

Responsibilities

Coordinates schedules for meetings, arrange appointments, and schedule visitors as necessary for EVP, GM of CF div

Coordinates the calendar for the EVP, GM of CF div. and solve scheduling conflicts

Coordinate travel arrangements & housing needs, and provides interpretive services for EVP, GM of CF div, VP and guests

Serve as liaison with Toray Japan staff to facilitate EVP, GM of CF div.’s timely review of proposals correspondence, guidance and documentation. Serve in a bilingual (Japanese) capacity as duties dictate

Keep track of business travelers’ expense and create expense report via Concur System

Organize and maintains confidential files and records for EVP, GM of CF div

Interface with Japanese speaking internal/external contacts requiring considerable discretion and initiative

Support & help implement Visitor Management System to DE Plant and maintain system

Provide support to Corporate GA Sr. Manager as directed

Support HR/GA with local events, VIP visits, Corporate Social Responsibility Activities and special events as needed

Provide backup services to Sr. Executive Assistant as necessary

Qualification

Microsoft OfficeBilingual (Japanese)Administrative supportTranslation skillsPrioritizationCommunication skillsInterpersonal skillsSelf-motivationInitiative

Required

Provide administrative and confidential support services to the Executive Vice President, General Manager of Carbon Fiber Division and members of the executive team as required

Serve in a bilingual (Japanese) capacity as duties dictate

Coordinates schedules for meetings, arrange appointments, and schedule visitors as necessary for EVP, GM of CF div

Coordinates the calendar for the EVP, GM of CF div. and solve scheduling conflicts

Coordinate travel arrangements & housing needs, and provides interpretive services for EVP, GM of CF div, VP and guests

Serve as liaison with Toray Japan staff to facilitate EVP, GM of CF div.'s timely review of proposals correspondence, guidance and documentation

Keep track of business travelers' expense and create expense report via Concur System

Organize and maintains confidential files and records for EVP, GM of CF div

Interface with Japanese speaking internal/external contacts requiring considerable discretion and initiative

Support & help implement Visitor Management System to DE Plant and maintain system

Provide support to Corporate GA Sr. Manager as directed

Support HR/GA with local events, VIP visits, Corporate Social Responsibility Activities and special events as needed

Provide backup services to Sr. Executive Assistant as necessary

Strong verbal and written communication skills

Ability to utilize/operate a computer, peripheral equipment and appropriate software, such as Microsoft Office applications including Word and PowerPoint and other word processing software

Possess a high level of knowledge of administrative support techniques and procedures

Ability to work well under pressure

Ability to set priorities

Ability to self-motivate and take initiative

Ability to develop close working relationships with external and internal customers

High school degree or GED required

Three plus years' experience in an administrative executive support field or equivalent field required

Personal computer experience in Microsoft applications such as Word, PowerPoint, and Excel, required

This position involves working with technologies and information which are subject to U.S. export control regulations