McAllister Towing · 5 hours ago
Engineering Coordinator
New York, NY
Full-time
Hybrid
New Grad, Entry Level
$40/hr - $45/hrMcAllister Towing has provided superior tugboat service to New York Harbor since 1864. They are seeking an Engineering Coordinator to support the day-to-day operations of the Engineering Department, assisting with budgets, regulatory inspections, and project management while collaborating with various departments to ensure smooth operations.
Logistics & Supply Chain
Responsibilities
Support the Engineering Manager and their team members with budgets, spreadsheets, vendors, scheduling meetings, appointments, and departmental activities
Maintain the department’s filing system, ensure Engineering data systems are up to date and maintained in accordance with department goals, ensuring that all technical documentation, maintenance records, and project files are up-to-date and easily accessible in the system. Prepare spreadsheets and budgets as required
Manage correspondence related to engineering activities, vendor compliance and training, including emails, phone calls, and other communications
Prepare and process engineering documents, including reports, work orders, and technical specifications, data entry for Sinex and HELM
Track and report the status of ongoing maintenance projects, McAllister's Oil sampling program, vessel inspections, repairs, and any corrective actions using the Company’s maintenance management system (Sinex)
Ensure that all required compliance documentation is completed accurately and submitted on time
Assist in managing the department's inventory of tools, equipment, and materials required for vessel operations and repairs
Coordinate with vendors and suppliers to order parts and supplies, track shipments, and ensure timely deliveries, while building a data base of inventories
Coordination of engineering projects, vessel maintenance schedules, and budgets
Maintain project timelines, budgets, shipyard bids, and communicate status updates to stakeholders
Track projects, material costs, and other resources for various engineering initiatives updating spreadsheets and reporting results versus planned budget
Assist with coordinating routine maintenance schedules for the fleet of tugboats and other vessels, ensuring compliance with industry standards and regulations
Maintain records of inspections, repairs, and certifications for all vessels and machinery
Provide administrative support for safety programs, training sessions, and regulatory audits
Handle ad-hoc requests from the Engineering Department and other company departments
Qualification
Required
High school diploma or equivalent required
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
Strong emphasis on Excel spreadsheets and formulas
Strong verbal and written communication skills
Ability to interact professionally with engineers, vendors, and other stakeholders
Exceptional attention to detail
Organizational skills
Financial knowledge
Ability to multitask and prioritize responsibilities effectively
Ability to independently solve problems and think critically in dynamic environments
Preferred
Associate's Degree in Business Administration, Engineering, Finance, or a related field preferred
Familiarity with or experience using Sinex and HELM platforms, or similar marine maintenance and operations software platform, is highly preferred
Experience working in the marine transportation industry, especially within a tugboat or vessel management environment
Previous experience handling document control and ensuring compliance with regulatory requirements (e.g., Coast Guard, ABS certifications)
Experience supporting or assisting with the management of engineering or maintenance projects, including scheduling, tracking, and reporting
Experience in inventory management, particularly in managing technical or engineering-related materials, parts, and supplies
Company
McAllister Towing
McAllister Towing is a maritime company specializing in bulk transportation services.
Founded in 1864
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Alan Ginsberg
Chief Financial Officer
Don Gregg
1600/3000/10000ITC Oceans Master
Recent News
News is my Business
2025-09-04
2024-10-25
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