Ropes & Gray LLP · 1 day ago
E-Billing Coordinator
Boston, MA
Full-time
Hybrid
Entry, Mid Level
$70K/yr - $101K/yr
2+ years expRopes & Gray is a preeminent global law firm recognized for its leading practices in various areas. The E-Billing Coordinator plays a critical role in overseeing the electronic billing process, ensuring accurate and timely invoice submissions while collaborating with internal teams and clients.
ConsultingLaw EnforcementLegal
Responsibilities
E-billing coordination between the firm, the e-billing vendor and the client, including all necessary setups and submission of preliminary data such as timekeeper and matter lists
Accountable for a portfolio of clients and keeps all department spreadsheets and notes up to date
Monthly review of assigned clients in which new timekeepers are identified. Assist with obtaining client approval for these newly assigned timekeepers on a monthly basis. On an annual basis, the E-Billing Coordinator is responsible for the submission of an all inclusive rate card for each of their assigned clients
Maintain the spreadsheets for new timekeepers assigned to each client and add them accordingly in the vendor sites for successful submission of invoices. This also entails maintaining the timekeeper titles on the vendor sites whenever appropriate
May be required to generate LEDES files for those clients who are not electronically submitted but require a LEDES formatted invoice
Help to identify reoccurring violations of client guidelines and alerting appropriate team on action steps
Setting up of cost exceptions
Title mapping
Reoccurring timekeeper rate reductions
Formatting of LEDES file
Fully documents all aspects of the e-billing process for each client. Electronically stores all documentation so that it’s visible to billing management and staff
Helps to maintain a database of all e-billed clients and their requirements for submission of bills. Also helps to maintain a database where yearly timekeeper rates are stored by client
Utilizes E-billing Hub software or third party e-billing vendor websites to submit e-bills and conduct necessary follow up until invoices are accepted by the client
Keeps invoice statuses current in the HUB; bi-weekly updates required
Reviews e-bills for compliance with client/vendor terms. Fixes errors that will result in delays in uploading or rejection of the bill
Proactively makes recommendations and implements internal process improvements to maximize productivity and workflow in all aspects of the e-billing function
Works with Guidelines team & E-Billing HUB to ensure the proper invoice template is created according to the client/vendor specific guidelines
Works with Pricing team to develop and maintain rate cards for client submission
Engages in team meetings and occasionally presents information to the broader group
Coordinating with Billing & Revenue team on various functions of the E-Billing role
Participates in firm-wide and departmental projects and initiatives
Helps to train new members of the team as necessary
Performs other duties as assigned
Qualification
Required
One to three years experience with professional services time and billing software
Minimum two years experience in a professional services firm, preferably in a Finance department
Demonstrated proficiency with MS Excel spreadsheets
Strong verbal, written, and interpersonal skills
Demonstrates exemplary customer service
Must be a team player with strong interpersonal skills
Prioritizes, handles multiple tasks simultaneously and is flexible
Has a keen eye for detail and can readily identify issues that will slow a process
Demonstrates initiative and a consistent ability to identify and communicate opportunities to improve existing processes
Demonstrated analytical skills, critical thinking and ability to spot problem areas and propose solutions
Works independently, thorough and follows through on assigned projects and tasks. Not afraid to proactively ask for assistance when needed
Works effectively with multi-office responsibility as well as a culturally and educationally diverse environment
Preferred
Associates degree or higher in Business, Accounting or Finance is preferred or equivalent experience
Experience with various electronic billing systems such as Serengeti or CounselLink is preferred
Benefits
Comprehensive health and well-being benefits
Personal and professional development
Career growth opportunities
A collegial and supportive culture
A discretionary bonus based on performance
Company
Ropes & Gray LLP
Ropes & Gray, a preeminent, global law firm, has been ranked in the top-three on The American Lawyer's prestigious "A-List" for eight consecutive years and listed on Law.com’s UK “A-List” for three years in a row.
1001-5000 employees
H1B Sponsorship
Ropes & Gray LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (23)
2023 (24)
2022 (38)
2021 (21)
2020 (21)
Funding
Current Stage
Late StageLeadership Team
B
Bruce Willman
Chief Financial Officer
Amanda Persaud
Partner
Recent News
bloomberglaw.com
2025-12-05
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