NEOGOV · 4 months ago
Administrative Assistant II (Temporary Pool)
Stockton, CA (Main Campus)
Full-time
Onsite
Entry Level
$61K/yr - $74K/yr
3+ years expSan Joaquin Delta College is excited to announce recruitment for the Temporary Administrative Assistant II Pool, created to support the dynamic needs of the campus community. This role involves providing vital administrative support, ensuring seamless operations, and delivering excellent service in advancing the District’s mission.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Organize and manage the day-to-day activities of an assigned office to ensure efficient and effective office operations. Establish work procedures, lead and direct student workers and lower-level staff
Perform administrative functions for an assigned administrator(s), programs or services; develop and proofread a wide variety of agendas, minutes, reports, letters and memoranda from rough draft or verbal instruction; independently compose correspondence related to assigned areas of responsibility
Coordinate communication between the administrator(s) and staff, students, faculty, vendors, and the public; obtain and provide information, coordinate activities and resolve issues
Establish, maintain and revise manual and computerized filing systems, departmental reports and mailing lists, databases and other necessary records. Verify data for accuracy, completeness and compliance with established and mandated requirements
Establish practices and procedures to protect and maintain confidentiality of records
Screen telephone calls and visitors; respond to inquiries and requests from students and the public; take and relay messages; schedule conference calls; receive concerns and complaints presented by students, faculty, staff, applicants, vendors, and the public
Schedule and maintain calendar(s) including meetings, conferences, appointments and travel arrangements for assigned administrator(s), faculty or staff
Research District policies, procedures and practices for assigned administrator(s), faculty or staff
Compile data and information; prepare and submit for approval reports as necessary
Monitor budget expenditure and account balances; provide reports for management for budget development
Enter requisitions and disbursement vouchers into the financial software system; process and route invoices for payment
Process and monitor contracts and special services agreements, as required
Compile and maintain timecard and payroll information for employees in the assigned area; collect and process monthly absence reports
Maintain and update the unit’s website, as required
Receive, screen and sort office mail; route to appropriate staff; send and receive email
Research and obtain estimates from vendors regarding needed supplies and equipment; order supplies as needed
Provide information and forms to students related to programs and division curriculum
Coordinate or assist in coordinating events and activities within assigned areas including planning, notifications, arrangements, and scheduling staff
Prepare service requests and work orders for classrooms, labs, workshops and offices; schedule repairs
Attend meetings, prepare agendas, record and distribute minutes and reports
Perform related duties and responsibilities as assigned
Qualification
Required
High school diploma or equivalent
Three years' experience of increasingly responsible administrative support
Knowledge of office procedures and methods
Knowledge of standard office equipment and machines
Knowledge of MS Office software applications
Knowledge of principles of business letter writing and basic report preparation
Knowledge of principles and practices of filing and record keeping
Knowledge of proper language usage, spelling, grammar and punctuation
Knowledge of pertinent Federal, State and local codes, laws and regulations
Ability to perform a wide variety of duties in support of assigned staff
Ability to independently prepare correspondence and memoranda
Ability to organize and schedule work to maximize efficiency
Ability to accurately keyboard at a satisfactory pace
Ability to maintain a calendar of activities and schedule meetings appropriately
Ability to operate standard office equipment
Ability to respond to requests and inquiries from students, faculty and staff
Ability to maintain a variety of files and records
Ability to communicate clearly and concisely, both orally and in writing
Ability to establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work
Ability to demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility
Benefits
Health insurance
Dental insurance
Vision care
Life insurance
Long-term disability
Paid Time Off
Tuition Fee Waiver
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase