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HDM · 3 months ago

Non Profit Org-Clinical Administrative Assistant (ONLY with Executive Assistant Experience)

Los Angeles, CA

Full-time

Onsite

Entry Level

$25/hr - $28/hr

1+ years exp

HDM is a non-profit organization seeking a Clinical Administrative Assistant to provide essential administrative and clerical support to the Organizational Development and Compliance departments. The role involves coordinating onboarding processes, supporting fundraising initiatives, and assisting with compliance support and community outreach activities.

Health CareInformation ServicesInformation Technology

Responsibilities

Provide administrative assistance to the Organizational Development and Compliance teams

Support fundraising initiatives by assisting with clerical and administrative tasks

Coordinate onboarding processes for student interns and clinical rotation participants, including background checks and documentation

Assist with community outreach and marketing events such as health fairs and pop-up tents

Provide support to the Employee Engagement Committee

Manage inventory, organize storage areas, and distribute supplies across clinic sites

Handle daily mail collection and distribution

Facilitate weekly batch deliveries

Support the Accounting Department with document organization, scanning, and clerical tasks

Maintain appropriate supply levels by placing timely orders and managing stock

Assist in supplier evaluations to support cost-effective purchasing and maintain vendor relationships

Provide administrative support across departments as needed

Travel to clinics and outreach sites as required. A valid California driver's license and reliable transportation may be necessary

Serve as a backup for compliance orientation activities and employee communications, including drills, surveys (e.g., from eCW), and file maintenance

Support risk management and emergency preparedness efforts

Assist in managing patient grievances and monitoring satisfaction metrics

Contribute to organization-wide risk assessments

Participate in public health initiatives and serve on the Infection Prevention Committee

Perform additional duties as assigned by the Director of Compliance & Risk

Qualification

Microsoft Office SuiteGoogle WorkspaceHealthcare experienceCredentialing familiarityVerbal communicationWritten communicationCritical thinkingTime managementAttention to detailInterpersonal skillsAdaptabilityConfidentialityTeam-oriented