Tenderloin Housing Clinic · 1 month ago
Human Resources Administrative Associate
San Francisco, CA
Full-time
Onsite
Entry Level
1+ years expTenderloin Housing Clinic is committed to providing housing and services to low-income individuals. They are seeking a Human Resources Administrative Associate to provide administrative support to the HR Department and ensure efficient office operations.
Facilities Support ServicesLegalNon ProfitReal Estate
Responsibilities
Provide excellent customer service and front desk reception to staff, clients, and visitors
Provide detailed administrative support to the HR Department and other departments as requested
Keep the HR office common areas neat, organized, and stocked, including maintaining copies of frequently used documents in the HR lobby area
Monitor office security cameras to ensure a safe and comfortable environment in the office and office front door way. Seek assistance when needed including calling San Francisco 'non-emergency' services
Assist with distribution of paychecks
Arrange, assist in preparation for, and schedule trainings and meetings
Create documents and assist in creating and maintaining systems for various administrative/HR functions
Maintenance of electronic and hard copy files
Scan, file, copy, mail and create packets and mailers as requested
Make mail runs, deliveries and other visits to sites in the Tenderloin, SOMA and Mission areas
Process employee pay advances and commuter checks
Assist with processing other common HR forms and requests including; employment verifications, direct deposit, I-9’s, W-4’s, employee record change, employment requisition, transfer request, etc
Monitor the fax machine and ensure incoming faxes are given to the appropriate HR staff in a timely manner
Coordinate distribution of the monthly birthday and anniversary notices, as well as the seniority awards
Process temporary staffing requests from managers and coordinate with temporary staffing agencies
Assist with administrative tasks for the HR recruitment, leaves, benefits, recruitment and learning and development
Work in collaboration with the HR team to complete priority projects and address emerging issues
Assist in development and maintenance of HRIS
Respond to all phone messages, tenant/client requests, staff requests, and emails as appropriate and in a timely manner
Maintain confidentiality of employee records and concerns
Attend all meetings as scheduled and take detailed notes as assigned
Qualification
Required
High School degree or equivalent required
Must have a minimum of 1 year of experience in providing administrative support to an office
Must have a minimum of 1 year of experience in a Human Resources office
Must have a thorough working knowledge of Microsoft Office Suite
Must have an ability to complete paperwork accurately and write business correspondence
Must have demonstrated problem-solving skills
Must have experience navigating a database and have excellent data entry skills
Must have an ability to read, understand, and apply language from manuals, policies, technical procedures, and instructions
Must have demonstrated customer service and reception skills
Must read, communicate orally, and write in English
Must be able to handle multiple tasks simultaneously in a fast-paced environment with excellent attention to detail
Must have demonstrated organizational and filing skills
Must pass all post-contingency offer background checks, reference checks, and TB screening clearances
Demonstrates passion, commitment, and behavior that are consistent with THC's Mission, Core Values, and Customer Service Philosophy
Adapts well to change, and remains professional, respectful, and composed at all times
Must be mature, honest, dependable, and accountable
Establishes and maintains effective and appropriate relationships and boundaries, and communicates with clients, co-workers, supervisors, and external parties in a manner that fosters respect and trust
Exercises good judgment in using and/or keeping information regarding clients, co-workers, and THC confidential
Works well independently, collaboratively, and as a team member
Follows instructions completely and asks for help and/or guidance from supervisors when needed
Has good time management skills and is punctual to work, THC meetings, and events
Refrains from actions that may result in conflict or may be determined as threatening or violent
Takes pride in work and performs all assigned duties diligently, efficiently, and effectively
Preferred
Experience working with diverse, low-income, homeless or formerly homeless population preferred
Experience working in non-profit or public sector preferred
Company
Tenderloin Housing Clinic
Tenderloin Housing Clinic is a non-profit housing, support services, legal, and advocacy organization.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase