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Soccer Shots Franchising · 5 months ago

Soccer Shots Program Coordinator West Central Indiana

West Lafayette, IN 47906

Full-time

Onsite

Mid Level

$30K/yr - $30K/yr

Soccer Shots Franchising is a fast-growing intro-to-soccer program serving children in Central Indiana. The Program Coordinator for West Central Indiana is responsible for managing day-to-day operations, training coaches, and ensuring high standards of excellence in the program, while actively engaging with the community and promoting the mission of positively impacting children's lives through soccer.

EducationSports

Responsibilities

Conduct on-the-job interviews at program locations (second stage interviews)

Recommend potential hires to Recruitment & Sales Coordinator and Director of Coaching for hiring decisions

Accountable for overseeing the apprenticeship/training program in WCI

Curricula implementation

Online training (attendance sheet protocol, timesheets, etc)

Administrative procedures training (forms, reminders, posters, trial slips, etc)

Mentor full-time/lead coaches to successfully complete the training process

Event training (open house, birthday parties, etc – with help of HR & Event Coordinator)

Demo training

Camp training

Attend (with WCI coaches) and help execute pre-season coach training meetings at Carmel offices (four per year)

Curricula improvement (notes, tips, tricks, etc)

Executing coaching videos for the curriculum (in coordination with the Director of Coaching)

Two evaluations each season, per coach (eight per year) in coordination with the Director of Coaching

Evaluation schedule set-up prior to start of each season (must be tracked with spreadsheet)

Yearly reviews for full-time coaches with Director of Coaching (seasonal/quarterly when warranted)

Coach promotion recommendations to Director of Coaching

Discuss potential firing decisions with Director of Coaching

Coordinate information for weekly emails with Administrative Director/Execute weekly emails

Coordinate all scheduling with Administrative Director (seasonal, open houses, birthday parties, demos, camps, demos)/Execute Schedules

Coordinate parent communication pieces with Administrative Director (player of the week, meet the coach, summary/welcome packets, mid-season reports, end-of-season certificates/report cards, etc)

Equipment, gear, and prize management

Administrative materials management and executing on-site marketing at all locations (forms, reminders, posters, trial slips, etc)

Attendance sheet audit (weekly)

Informal coach check-ins/coach pulse (two times per season minimum, per coach – must be tracked with spreadsheet)

Coach retention plan

Coach recognition

Attend team socials with WCI coaching staff (two per year)

Attend community outreach events with WCI coaching staff

Develop, manage, and expand relationships

Accountable for four school visits per week (must be tracked with spreadsheet)

Accountable for problem solving at locations, including communication with coaches, immediate school visits when needed, cancellations and changes, etc (communicate changes and cancellations to Administrative Director)

Confirm season dates and schedules

Coordinating and delivering director/staff gifts

Phone calls/emails to customers to get extra feedback (FORD Tool, NPS, etc)

Support sales with Recruitment & Sales Coordinator

Lead coach for up to 35 sessions per week (coaching, responsibilities/requirements below)

May add on sessions (over 35/week) for additional pay, as long as other job responsibilities are being met

Master substitute for all sessions

Install marketing signs prior to seasons, when required

Always prepare in advance so that you don’t feel “off your game” when you have the kids on the field. This includes: reading and preparing the curriculum, confirming condition of equipment, printing attendance sheet, checking address/directions/maps

Prior to leaving for class, review and know the curriculum

Check all equipment (balls inflated, prizes, cones/discs for games, pinnies clean, etc.)

Do you have TWO working pens (in case 1 runs out) with your coach’s clipboard?

Make sure you have clean uniform clothing (Soccer Shots shirt/jersey, black shorts/pants, sneakers, Soccer Shots sweatshirt or jacket, etc.)

Day of class – check and print a paper copy of attendance sheets, did any new kids recently sign up on-line?

At the center – check for registrations, did any new kids recently sign up by form and check (write check number on registration)?

Arrive Early. “On-Time” is Late:

This means getting to your site at least 10-15 (schools) and 15-20 (parks) minutes early so you are set up and children are on the field at scheduled start time. This is very important! Try not to let parent or teacher questions impede you from getting your kids class to start on time (arriving early allows time for questions, especially during the first few weeks of the season). If you can answer a quick question on your way, do so, otherwise, ask the adult if you could get back to them after class and mention that you have to get the group started on time (then get back to them; don’t forget!)

Arrive at least 10-15 minutes early to schools

Arrive at least 15-20 minutes early to parks/public locations/etc

Class starts on time, no exceptions

Enhance the Relationship:

Communicate courteously with site directors and teachers, engage in conversation and small-talk

Learn their names and say hello to them at every class, go out of your way to do this

Always smile, be extra bubbly, and remember that it is a privilege that we run our program at their center

Be sure the site staff knows your name as well

Take all registered children to class

Take trial children, when possible, to increase class enrollment

Provide an amazing experience for the children, parents, and staff

Your class should be the highlight of their week

Leave your soccer area exactly as you found it, cleaner if possible

Stay as needed to assist children/site staff/parents, answer questions

Smile and say goodbye to adults and children when leaving

Safely return children to designated areas, ask a site staff person who is in charge if needed

Make eye contact with the adult and confirm they are in the correct place, say goodbye and thank you for a verbal confirmation

Allow plenty of time to drive, park, and find the site

Must arrive 10-15 minutes early at schools and 15-20 minutes early for parks

Input attendance in online registration (notify SSCI of any inconsistencies via email), daily is preferred, by end of week is mandatory

Keep updated notes of new registrations in Additions Section and update trial notes in Comments Section

Check your calendar and weekly emails ahead, and notify SSCI of any errors or inconsistencies

Fill out and deliver trial slips, at all locations, for the first four weeks of each season

Take pictures/videos as required

Prepare and deliver mid-season reports

Prepare and deliver end-of-season certificates/reports and prizes

Qualification

ChildrenLeadership experienceCommunication skillsOrganizational skillsAttention to detailPassion for soccerAdministrative skillsHR knowledgeTraction implementationSoccer coaching experienceTeam leadershipPositive attitude

Required

Leadership/management experience

Experience working with young children (childcare, coaching, teaching, etc)

Passion for the mission of Soccer Shots

Strong communicative skills, both written and verbal

Effective organizational and administrative skills

Attention to detail

Positivity

Preferred

Bachelors degree in early childhood education/elementary education/sports and recreation/physical education/etc

Experience implementing Traction

Some knowledge of HR policies and procedures

Soccer playing/coaching experience

Benefits

Bonus based on performance

Competitive salary

Free uniforms

Paid time off

Training & development

$20/week gas reimbursement

Additional bonus potential at discretion of owners.

Paid holidays: Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Holiday and New Years (12/23 – 1/2).

Personal days: 8 days per year (does not accrue or carry over). Vacations must be approved 6-8 weeks in advance of the season they are taken in. Vacations during the off-season are preferred. *Must complete 90 day probationary period before using personal days.

Sick days: 5 days per year (does not accrue or carry over).