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San José State University · 3 months ago

Administrative Analyst Specialist

San Jose, CA

Full-time

Onsite

Entry, Mid Level

$6,000/mo - $6,584/mo

2+ years exp

San José State University is seeking an Administrative Analyst Specialist who will perform technical accounting, analytical, and administrative work of moderate complexity. The role includes managing department accounts, supporting HR processes, and providing administrative support to the Occupational Therapy programs.

Education

No H1B

Responsibilities

Manage department accounts and funds; process transfers/payments; prepare projections and routine reports

Build and publish course/room schedules (including summer/intersession) and monitor enrollments

Support recruitments, appointments, evaluations, and reconcile payroll; maintain personnel records

Coordinate requisitions, reimbursements, and vendor/Procurement requests

Maintain accurate records and dashboards; ensure adherence to university policies and deadlines

Provide administrative support to the Chair; streamline processes; train faculty/staff on financial, HR, and scheduling systems

Qualification

PeopleSoftBudget managementData analysisStatistical analysisOffice coordinationCommunication skillsDetail-orientedProblem-solvingOrganizational skillsConfidentiality

Required

A bachelor's degree and/or equivalent training

Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred

Two (2) years of related work and business office experience which involves the monitoring and coordination of administrative work through a system of internal procedures and controls

Some office coordination experience