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Cherokee Federal · 3 hours ago

Program Specialist – Science Advisors

Virginia, United States

Full-time

Onsite

Senior Level

7+ years exp

Cherokee Nation System Solutions (CNSS) is part of Cherokee Federal, focused on supporting federal clients. They are seeking a Program Specialist – Science Advisors to provide business administration services for the Science Advisor Program, including managing logistics, coordinating events, and ensuring effective communication across stakeholders.

GovernmentNon ProfitProfessional ServicesPublic Relations

No H1B

U.S. Citizen Only

Responsibilities

Track and manage concurrent business action items requiring sensitive coordination with ONR Global staff, ONR staff, and NR&DE partners

Plan, schedule, and coordinate Science Advisor candidate interviews, including logistics, interview materials, panel coordination, note-taking, and maintaining historical interview records

Lead the planning and execution of the annual ONR Global Industry Tour, including site coordination, travel logistics, administrative support, agenda dissemination, and on-site execution

Coordinate quarterly Science Advisor reviews with the Chief of Naval Research (CNR), consolidating inputs, providing administrative support, and tracking action items

Organize major annual events such as the Science Advisor Global Team Meeting (GTM) and employee orientations, including logistics, materials preparation, and after-action reporting

Maintain administrative accuracy of SA Program documentation within ONR Global shared drives (R, Q, S), ensuring updates within 72 hours using Microsoft Office Suite and Adobe Acrobat tools

Collect, consolidate, and distribute weekly, monthly, and annual SA reports via both NIPRNET and SIPRNET

Facilitate professional written and verbal communications across ONR, ONR Global, and external stakeholders

Provide business administration services in support of meetings, conferences, and events, including drafting notes, tracking actions, and coordinating with ONR Global Corporate Communications

Serve as Content Manager for the SA Program’s SharePoint Portal, ensuring current and accurate content

Collect and coordinate Science Advisor “SMART” tasks for the Global Engagement Plan (GEP)

Develop and maintain visualization tools (charts, graphs, Power BI reports) to communicate SA processes and data

Manage SIPR content folders and online SIPR spaces (e.g., IntelDocs) for SA Program file sharing

Qualification

Program administrationEvent planningStakeholder communicationMicrosoft Office SuiteAdobe AcrobatSharePoint managementProfessional maturityCustomer requirement managementBriefing preparationProgram evaluation supportMulti-day meeting managementNaval Research knowledge

Required

Bachelor's degree and 7+ years of relevant work experience, or Associate's degree and 10+ years of U.S. Government S&T program support experience

Demonstrated proficiency in managing customer requirements across diverse administrative tasks

Demonstrated proficiency in briefing preparation and maintaining historical program records

Demonstrated proficiency in supporting program execution, administration, and evaluation

Professional maturity to interact with senior leaders (O-6/GS-15 level) across Joint, Navy, and Marine Corps commands

Proven experience planning, scheduling, and managing conferences, multi-day meetings, and large-scale events

Working knowledge of the Naval Research & Development Establishment (NR&DE)

Benefits

Medical

Dental

Vision

401K

Company

Cherokee Federal

Cherokee Federal, a division of Cherokee Nation Businesses, is a trusted team of government contracting professionals who can rapidly build innovative solutions.

Founded in 1969

Tulsa, Oklahoma, USA

5001-10000 employees