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ZS · 2 hours ago

Administrative Assistant

Princeton, NJ

Full-time

Hybrid

Mid Level

3+ years exp

ZS is a management consulting and technology firm focused on improving life through data, science, technology, and human ingenuity. The Administrative Assistant role involves providing day-to-day support for office operations, including managing office supplies, coordinating meetings, and assisting with general office tasks.

ConsultingManagement ConsultingMarketing

H1B Sponsor Likely

Responsibilities

Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence)

Provide scheduling support to multiple individuals (appointment, heavy calendar and meeting management)

Complete administrative processes (expense reports)

Prepare domestic and international travel logistics (itineraries, visas, etc.)

Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.)

Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials)

Address problems and troubleshoot with internal and external stakeholders

Handle special projects with demanding deadlines

Front desk reception back-up (answering phones, greeting visitors, handling deliveries)

Hours are 8:30 am - 5:30 pm

Qualification

MS OfficeCalendar managementSAPConcurCommunication skillsAttention to detailProactive self-starterTeamwork

Required

High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred

At least 3 years of relevant work experience as an Administrative Assistant, preferably in a professional services environment

Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable

Experience with heavy calendar management for multiple stakeholders

Strong oral and written communication skills

Professional appearance and demeanor with ability to exercise good judgment and discretion

Attention to detail, dependability/punctuality

Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines

Experience working both independently and with a team in a demanding environment

Preferred

Post-secondary education or Associate's/Bachelor's degree

Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable

Sense of humor appreciated

Benefits

Health and well-being

Financial planning

Annual leave

Personal growth and professional development

Robust skills development programs

Multiple career progression options

Internal mobility paths

Flexible and connected way of working

Company

ZS

Glassdoor3.7

ZS is a management consulting and technology firm that partners with companies to improve life and how we live it.

Founded in 1983

Evanston, Illinois, USA

10001+ employees

https://www.zs.com/

H1B Sponsorship

ZS has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (266)

2024 (297)

2023 (251)

2022 (440)

2021 (292)

2020 (164)