Seneca Holdings · 4 months ago
Site Specialist (Event Venue Coordinator)
United States
Full-time
Remote
Mid Level
3+ years expshinvestmentsllc is part of the Seneca Nation Group, focusing on federal government contracting. The Site Specialist is responsible for identifying and evaluating event venues to support the U.S. Army's Building Strong & Ready Teams program, ensuring compliance with safety and logistical requirements while negotiating contracts for optimal value.
BankingFinancial ServicesFinTechInsurance
No H1B
Security Clearance Required
Responsibilities
Conduct research to identify potential venues (CONUS/OCONUS) that can accommodate chaplain-led training events
Evaluate sites for compliance with Army requirements (e.g., meeting space codes, childcare accommodations, security, accessibility, per diem lodging/meal rates)
Maintain a vetted database of approved and potential sites for recurring use
Conduct site visits and inspections to verify suitability for lodging, meals, childcare, meeting rooms, and audiovisual support
Negotiate contracts with venues, ensuring costs do not exceed authorized per diem and regulatory limits
Ensure that sites meet Acceptable Quality Levels (AQLs), including 100% compliance with occupancy and safety standards
Coordinate with Event Managers to match sites with event requirements on the Authorized Event List (AEL)
Ensure lodging meets minimum AAA 3-diamond / Forbes 3-star standards with interior corridor access
Verify that meal costs remain within allowable per diem rates and comply with food safety standards
Confirm audiovisual support availability and reliability
Advise Unit Ministry Teams (UMTs) and Event Leaders on venue options and recommendations
Provide reports and recommendations to the Contracting Officer’s Representative (COR) for approval
Support Event Managers in developing Profile Sheets (venue and support details per event)
Document site selection process, inspection findings, and contract negotiations
Provide input for Monthly Execution Reports and Quarterly Close-Out Reports regarding venue contracts and associated costs
Ensure venue selection aligns with Army Conference Policy (AR 1-50) and other applicable regulations
Qualification
Required
Active Secret clearance
Associate's or Bachelor's degree in Hospitality, Event Management, Business, or related field
Minimum 3 years of experience in site selection, venue contracting, or hospitality logistics
Knowledge of Army per diem, lodging, and food cost regulations (FAR 31.205-46)
Strong vendor negotiation and contract review skills
Ability to evaluate facilities against safety, childcare, and logistical standards
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Strong interpersonal and communication skills for working with venues, UMTs, and government stakeholders
Ensure all site recommendations comply with Army safety, security, and ethical standards
Maintain professional conduct when representing the Contractor in negotiations or site visits
Travel extensively (domestic and OCONUS) to identify, inspect, and support event venues
Complete mandatory AT/OPSEC and IT training within 30 days of hire and annually thereafter
Preferred
Experience supporting government or large-scale corporate events preferred
Benefits
Medical
Dental
Vision
Life
Disability
Voluntary benefit programs (critical illness, hospital, and accident)
Health savings and flexible spending accounts
Retirement 401K plan
Company
Seneca Holdings
Seneca Holdings is the investment arm of the Seneca Nation of Indians, and has unique sovereign advantages that help to create value.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
J
Jeffrey Ellis
Chief Executive Officer
Recent News
Rochester Business Journal
2025-08-08
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