Hall Booth Smith, P.C. · 3 months ago
Office Assistant
Little Rock, AR
Full-time
Onsite
New Grad, Entry LevelHall Booth Smith, P.C. is a law firm seeking an Office Assistant to handle various administrative tasks. The role involves managing client interactions, scheduling, clerical duties, and maintaining office operations effectively.
ConsultingLegal
Responsibilities
Point of contact for clients and visitors, in person and via-phone
Schedules and maintains use of conference rooms, noting special equipment or refreshment requirements
Liaison with management, submitting and monitoring maintenance requests
Coordinates with parking personnel on new employees. Validates parking as appropriate for clients and visitors
Organizes office events, including holiday parties, birthday celebrations, and trainings
Performs clerical duties including typing, copying, scanning, electronic file maintenance, time entry and expense reports
Orders condolence and celebratory flowers and meals as requested
Receives, records, and distributes mail and packages; processes outgoing mail and packages
Operates and maintains office equipment including copiers, printers, phone and voicemail systems. Coordinates with IT and vendors for repairs and maintenance
Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team
Qualification
Required
Demonstrated reading, spelling, diction and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree
Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact
Ability to demonstrate impeccable integrity in confidential matters
Accurate typing ability of 35 wpm and comprehensive computer and multi-line telephone experience
Demonstrated organizational, prioritization, and attention to detail skills to allow for timely, effective and accurate performance of job duties with little or no supervision
Work may require more than 40 hours per week to perform the essential duties of the position
Work requires sitting, bending, stooping, computer keyboarding and continuous use of the hands, telephone contact, reading, and may occasionally require lifting of 25-50 lbs. or more
Work occasionally requires a high level of mental effort and strain when answering a high volume of telephone calls and performing essential duties
Under certain circumstances the Firm may substitute experience for educational requirements and vice versa
Company
Hall Booth Smith, P.C.
Hall Booth Smith is a law firm specializing in appellate, arbitration, and bankruptcy.
Founded in 1989
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Abtin Mehdizadegan
Partner
Alex Battey
Partner
Recent News
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2024-12-20
Business Journals
2022-04-01
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