Apply on Employer Site

Keck Medicine of USC · 4 months ago

Administrative Assistant - Surgery - Full Time 12 Hour Nights (Non-Exempt) (Non-Union)

Los Angeles, CA

Full-time

Onsite

Entry Level

$22/hr - $34.18/hr

1+ years exp

Keck Medicine of USC is a healthcare organization seeking an Administrative Assistant for their Surgery department. The role includes providing administrative support, coordinating meetings, and managing communication within the nursing office and operating room.

Health CareHospitalService IndustryWellness

Responsibilities

Responsible for typing and proofing a variety of materials, e.g., correspondence, memos, reports, charts, grants, etc., as assigned

Responsible for editing copying and appropriately disseminating the aforementioned materials

Responsible for answering the telephone /screen calls and taking messages or relaying information and assisting callers within scope of authority

Maintains Nursing Policies and Procedures; assures are in correct format for committees; ensures routing of P&Ps to administrative and medical staff committees for approvals; assures up to date P&Ps are routed for posting on hospital Intranet

Works collaboratively with Chair of Nursing Operations Council in this regard

Maintain Nursing Administration records/files as appropriate

Ensures accuracy of Daily (DSR) and bi-weekly Kronos for assigned cost centers

Responsible for coordinating schedule, including arranging meetings and appointments for Chief Nursing Officer

Responsible for providing research and administrative support to special projects, preparing data and follow-up projects as directed

Responsible for coordination and confirmation of travel arrangements, including lodging and airline and/or automobile reservations, preparation of travel authorization forms and expense reports as directed

Responsible for maintaining security of information: e.g. patient medical records, hospital financial information, salary, staff and legal information in a confidential nature

Responsible for processing inquiries from patients, their families, and the general public by assessing the urgency of the situation and suggesting appropriate referrals or informing the appropriate Administrative Representative(s)when the situation warrants his/her attention

Takes minutes of various meetings and special events; prepares draft and final agenda; notification of meeting participants; room scheduling; meal arrangements; and other preparations as required by the nature of the event

Perform other duties as assigned

Qualification

Microsoft OfficeTyping 45-55 wpmSecretarial experienceMedical terminologyFire Life Safety TrainingCommunication skillsOrganizational skills

Required

High school or equivalent

1 year Previous secretarial experience in senior executive setting, preferably in a healthcare facility

Typing 45-55 words per minute

Ability to operate a computer terminal, Microsoft Office software programs

Ability to communicate clearly, concisely and accurately with people

Ability to organize and manage multiple priorities with many people in a constantly changing environment

Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)